Administrative Specialist 1

Initial Posting Date:

08/07/2025

Application Deadline:

08/21/2025

Agency:

Forestry Department

Salary Range:

$3,705 - $5,066

Position Type:

Employee

Position Title:

Administrative Specialist 1

Job Description:

Opportunity Awaits, Apply Today!

Our Mission – To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon's forests to enhance environmental, economic, and community sustainability.

The Benefits of Joining Our Team

Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Great Benefits Package - watch this video here

You’ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon!​ Click here.

What we are looking for:

The Administrative Specialist 1 position is part of the Administrative Unit of the Astoria District, one of five districts within the Northwest Oregon Area and one of 14 districts statewide. The Astoria District consists of 40 permanent employees, and 13 seasonal positions. The Unit provides administrative services including fiscal management and accounting, payroll administration, purchasing, assisting staff, cooperators, and the public by explaining rules and regulations, data processing and related administrative support to the Department of Forestry. Duties include:

• Provide specialized technical functions for a variety of programs including State Forests, Private and community forest and Protection from Fire Divisions. Each Program has unique policies, rules, guidelines, procedures, and programmatic purposes.
• Delivery of quality customer service to the public; other local county, state, and federal agencies; contractors; constituents; industry; department managers and employees; and business liaisons.
• Explain rules, policies/procedures, and laws for customer clarification and problem solving.
• Coordinate and create procedures and processes to ensure accurate and coordinated flow of data and information required for services provided.
• Facilitate training or provide direction regarding established rules and regulations.

Minimum Qualifications

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data

OR

An equivalent combination of education and experience.

Note:  Driver’s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout.  If you have an Oregon driver’s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.

​Desired Skills:

• Experience entering and tracking Accounts Payable, requisitions, and expenditure corrections. Review bills, invoices, and statements. 
• Cash handling and balancing experience.
• Review payroll and timesheets for accuracy.
• Experience coordinating and maintaining radio contact with field employees during emergency and non-emergency situations.
• Ability to use the following equipment: personal computer and printers using a wide variety of computer programs, multi-line phone system, copy machine, two-way radio, calculator, postage meter, and fax machine.
• Advanced knowledge of computers including Microsoft Office products; especially Excel.
• Ability to communicate effectively and professionally, both orally and in writing.
• Advanced customer service skills.

How to Apply:

Cover letter is required - Failure to submit the required cover letter will remove your application from consideration. Note: Your cover letter may be uploaded in the Resume/CV field on the online application.

• Please ensure the work history in your applicant profile is up to date.
• Current State of Oregon employees – You must apply through your employee Workday account.

Additional Details:

• This recruitment may be used to fill future vacancies. This position is represented by the Service Employees International Union (SEIU).
• If you have questions about this position, please contact Hiring Manager: Suzanne.como@odf.oregon.gov 
• Agency does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. 
• Veterans - If you are an eligible veteran and you meet the qualifications; veterans' preference points will be added to your score. After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time. For further information, please see the following website: Veterans Resources.
• If you have questions about the job announcement, or need an alternate format to apply, please contact the recruiter:  Kathie.a.brostrom@odf.oregon.gov 

ODF is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.