Graduate Assistant Document Controller

Job Description

Who we are

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

We are looking to recruit an Assistant Document Controller – UAE National, to join our team based in Dubai, UAE. In this role, you be responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by teams, projects or departments in a timely, accurate and efficient manner.

Key Responsibilities:

• Manages and oversees the document control system for operations
• Ensures the accuracy, quality, and integrity of information stored in document control systems
• Implements and maintains document control processes and systems to ensure efficient document handling and retrieval
• Establishes and maintains master copy storage (hardcopy & electronic) for all technical documentation issued on projects
• Ensures the correct filing and distribution of incoming and outgoing information on selective projects
• Collaborates with different departments to ensure all documentation complies with company standards and regulatory requirements
• Manages requests for information and field design change requests
• Coordinates the distribution and revision of technical documents, reports, and other project-related documents
• Establishes project document registers for specific projects, logs and files communications, updates drawing and document status records, and generates reports when requested
• Maintains and updates document registers, logs, and archives, ensuring traceability and easy access
• Assists in the copying and compilation of data
• Copies and distributes plans and procedures as directed
• Serves as liaison on all administrative requirements including scope of work and scheduling of agreed deliverables
• Ensures compliance with corporate Quality, Health, Safety, Security and Environment (QHSSE) guidelines and published policies
• Assumes shared responsibility for project office security, including unlocking and locking where required

What Skills & Experience Will You Have?

• Must be a UAE national with a Family Book.
• Bachelor's degree in Business Administration, Information Management, or related field (minimum requirement)
• Minimum of 3 years relevant work experience as a Document Controller, preferably in a technology or engineering-focused industry
• In-depth knowledge of Document Management Systems and MS Office applications (Excel, SharePoint)
• Proficiency in document control software and database management
• Familiarity with technical drawings and documentation, preferably with AutoCAD knowledge
• Good command of English language (both verbal and written)
• Experience in maritime industry preferred
• Strong organizational and time-management skills
• Attention to detail and a high level of accuracy

What we offer

Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behavior and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.

What’s in it for you?

At Fugro, our people are our number one priority and central to our purpose to create a safe and livable world. Our values set the foundation for our unique culture: we are determined to deliver, we prepare for tomorrow, we do what’s right, and we build trust. Our talent philosophy is driven by our values and fueled by a passion for learning, developing leadership behaviors, transparency, and accountability.  Fugro offers opportunities to sharpen skills and provide career growth through on-the-job learning experiences, LinkedIn Learning access, business and technical training, and leadership development programs.  We also offer competitive benefits packages including hybrid working to support you in your career journey with us.

Disclaimer for recruitment agencies:

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.