Office Administrator

Job title: PA to MD and HR Administrator
Department: Administration / HR
Location: Matsapha, Eswatini
Salary: Market Related
Contract Type: Permanent
Reporting to: Managing Director with reporting line to HR Director: MEA

Purpose of the Job

Macmillan Education Eswatini is seeking to appoint a dynamic and highly organised PA to MD and HR Administrator. This role provides executive support to the Managing Director and comprehensive HR administrative services in line with company policy and statutory requirements. The successful candidate will be responsible for diary management, HR file and document control, onboarding/offboarding, payroll inputs, benefits administration, and stakeholder coordination.

Requirements

• Degree in Human Resources Management, Business Administration, or a related field

• 3–5 years’ experience in a PA/Executive Assistant and HR Administrative role

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Familiarity with HR systems, payroll inputs, and employee benefits

• Experience working with government agencies and benefit providers (ENPF, EIB, SwaziMed)

• First Aid or Occupational Health & Safety training is an advantage

• Fluency in English and siSwati

• Valid driver’s licence (preferred)

Key Responsibilities

• Manage the MD’s diary, meetings, travel, and communications

• Maintain up-to-date personnel files and HR document control

• Coordinate recruitment logistics and onboarding processes

• Administer employee benefits and ensure statutory compliance

• Submit monthly payroll inputs and manage loan approvals

• Coordinate internal committees and external stakeholder engagements

• Support labour compliance and health & safety initiatives

• Execute HR and admin projects such as long service awards and training events

Competencies

• High levels of confidentiality, integrity, and professionalism

• Strong planning, organisational and multitasking skills

• Interpersonal skills and emotional intelligence

• Meticulous attention to detail

• Sound judgement and ability to prioritise

• Stakeholder management and diplomacy

• Proactive and able to work independently

• Demonstrated capacity and willingness to rapidly acquire, assimilate, and apply new knowledge, skills, and systems in a dynamic professional environment

Applications: 

Candidates who are interested in this position and who meet the requirements may apply.
 

Closing date: 25 July 2025
 

If you have not been contacted within three weeks of the closing date, please consider your application unsuccessful.

NB: In line with our commitment to Employment Equity, people with disabilities are encouraged to apply.

At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent. Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. For more information about career opportunities in Springer Nature please visit https://careers.springernature.com 

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Job Posting End Date:

8-08-2025