Talent Acquisition Coordinator

Candidate Scheduling & Coordination:

• Schedule interviews for candidates with hiring managers, HR Business Partners and interview panels, managing calendars and sending timely confirmations
• Coordinate interview logistics, including room bookings, video conference setup, and candidate travel arrangements when applicable
• Send interview guides and materials to interviewers as needed

Candidate Communication & Experience:

• Support the recruiter by providing clear and timely communication regarding interview schedules and general inquiries during the recruitment process.
• Ensure a positive candidate experience by being responsive, professional, and helpful at any stage of the recruitment process
• Assist with the onboarding process and new hire orientation schedules

Applicant Tracking System (ATS) Management:

• Maintain accurate and up-to-date candidate records within the ATS ensuring compliance
• Post and refresh job requisitions on internal and external job boards
• Assist with generating recruitment reports and analytics from the ATS
• Generate recruitment reports and analyze key metrics

Administrative Support:

• Prepare and send offer letters and new hire paperwork
• Process invoices from recruitment vendors and agencies
• Assist with organizing and attending career fairs or recruitment events
• Maintain recruitment files and ensure compliance with company policies and legal requirements
• Support rollout and training in process updates and new recruitment tools
• Order and manage recruitment supplies
• Perform other administrative duties as assigned to support the Talent Acquisition team

 

• Bachelor’s degree in human resources, Business, or a related field—or equivalent experience
• 2-5 years of related experience

Knowledge, skills and abilities

• Advanced English, role will be performed only in English
• Excellent written and verbal communication skills
• Demonstrates a high level of attention to detail, accuracy, customer service and flexibility while proactively and positively impacting candidate and hiring manager experience
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proactive, resourceful, and able to work independently as well as part of a team
• High level of confidentiality and discretion required
• Proficiency with Microsoft Office Suite
• Adept at utilizing Excel for data reporting and visualization
• Experience with Applicant Tracking Systems (ATS) and other recruiting tools
• Knowledge of video conferencing tools such as Teams and Zoom