ADMIN ASST- DATA SPEC

Summary of Essential Functions

• Manages the donor database for the United Regional Foundation, which includes Children’s Miracle Network, ensuring prompt and efficient gift acknowledgments, updating and maintaining accurate donor/prospect records and contributions.
•  Ambassador of first impressions for the Foundation: answering phone calls, greeting guests, interacting with donors and board members, etc. 

Educational Requirements

• High School Diploma or equivalent.
• College degree preferred or job experience
• Must be able to communicate effectively in English, both verbally and in writing, utilizing proper grammar and punctuation.

Knowledge/Skills/Abilities

• Ability to handle multiple projects and prioritize time
• Knowledge of Microsoft Office a must including Word and Excel
• Experience in a nonprofit setting, and knowledge of donor data program(s) preferred
• Strong verbal and communication skills required

Physical Requirements

• May require sitting for long periods, as well as stooping, bending, and stretching for files and supplies.
• May require lifting from 30 to 50 pounds.
• Requires manual dexterity sufficient to operate computer keyboard and other office machines.
• Work may be stressful and does require continuous personal interaction with numerous individuals.

Duties and Responsibilities

• Maintains the Foundation’s donor database, including donor histories and contribution records, assuring information is entered accurately with keen attention to detail in a timely manner, and generates reports as needed
• Creates gift contribution receipts/thank you letters and acknowledgments, assuring they are sent within 24-48 hours of receiving contributions
• Handles the processing of pledge reminders and payments
• Assists with donor research and profiles
• Utilizes donor software training modules for continued education
• Coordinates details of committee and board meetings including creation of agendas and minutes, and securing meals and materials
• Coordinates the ordering of supplies and other materials
• Performs all other tasks/responsibilities as necessary.