Administrative Professional 2 (PN 20014138 - Intermittent)

Administrative Professional 2- Intermittent

This is an intermittent, temporary position. The final candidate selected for this position will not be permitted to exceed 1,000 hours worked per fiscal year.

About Us:

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

The Bureau of Regulatory Operations is responsible for licensing, certification, and enforcement for health care facilities, services, and programs.

What You'll Do:

The Administrative Professional 2 will work under the direction of the Bureau of Regulatory Operations (BRO) administrator performing routine administrative and clerical tasks, assisting in development of new procedures aligned with program policies and providing recommendations regarding program activities. Additional duties include:

• Answers and transfers phones calls, and all aspects of mail and scanning.
• Reviews all program activities according to specified federal regulations and state policies and procedures.
• Research and analyzes contract submission information and use of purchasing card.
• Provides technical assistance and advice to administrators to aid in decision making.
• Assist in routing documents and in making recommendations on requests for all programs.
• Processes quarterly reimbursement requests for fiscal and other programs.
• Serves as liaison between program and stakeholders related to meeting dates and agenda topics.
• Prepares spreadsheets to assist program manager in monitoring grant and other funding expenditures and to track reporting requirements.
• Participates in interdepartmental meetings and presents on all programs.
• Schedules and maintain appointments via computer- based software, makes travel arrangements, maintains confidential files, transcribes minutes from meetings.
• Drafts/types confidential correspondence, charts, graphs, transcribes from oral/written drafts of instructions via personal computer using state-provided software programs (e.g., Microsoft word, Outlook, PowerPoint) to maintain spreadsheets to track program spending & generate reports.
• Logs and tracks correspondence and signature items received from procurement services.
• Explains and furnishes program information to the public.
• Prepares reports, memos and presentations.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS)& Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Position Qualifications:

18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

-Or 6 mos. exp. as Administrative Professional 1, 16871.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

Technical Skills: Clerical & Data Entry, Customer Service, Operational and Administrative Support, Computer Literacy

Professional Skills: Attention to detail, Interpreting data, Verbal communication, Analyzation, Written Communication.

Educational Transcript Requirements:

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

Supplemental Information:

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.

Unless required by legislation, the selected candidate will begin at Pay Grade 28, Step 1 of the OCSEA union Pay Range Schedule ($22.96 per hour), with an opportunity for pay increase after six months ($23.56) of satisfactory performance.

APPLICATION PROCEDURES:

All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

STATUS OF POSTED POSITION:

You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.

BACKGROUND CHECK NOTICE:

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

This position falls within the unclassified civil service status. Employees in the unclassified civil service of the state of Ohio serve at the pleasure of the appointing authority and may be removed from their unclassified position at any time for any legal reason.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.