Accounts Payable Specialist

Description

JOIN THE ECS4Kids TEAM

At ECS4Kids (formerly Episcopal Children’s Services), we honor young children’s immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through programs like Voluntary Prekindergarten (VPK), Head Start, School Readiness, Child Care Resource & Referral (CCRR), and more, our dedicated professionals work with families and caregivers throughout Florida to promote children’s well-being. These enable us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem-solving skills.

Partner with us to help empower communities to rise above generational poverty with comprehensive early childhood education and holistic family support. We have career opportunities available in several counties throughout Northeast and Central Florida. 

ECS4Kids offers a competitive benefit package which includes:

• Medical, dental and vision insurance
• 403(b) plan with 5% employer match
• Employee Assistance Program (EAP)
• Long-term & short-term disability insurance
• Employer-paid life insurance
• Paid holidays
• Generous paid time off
• Career development
• Qualifying employer for Public Service Loan Forgiveness Program

GENERAL DESCRIPTION:

We are seeking a detail-oriented Accounts Payable Specialist to support our mission-driven work by ensuring accurate and timely processing of invoices, reimbursements, and vendor payments. The ideal candidate has experience in nonprofit accounting, understands grant compliance, and thrives in a fast-paced, multi-grant environment. This role plays a key part in maintaining the integrity of our financial operations and supporting transparency for our funders and partners.

KEY RESPONSIBILITIES:

• Process and verify coding of vendor invoices and employee reimbursements accurately and in compliance with federal, state, and private grant requirements
• Match invoices to purchase orders, contracts, and grant budgets
• Ensure all invoices have an appropriate program, department, and grant allocations
• Maintain vendor records, including W-9s, ACH details, and tax documentation
• Reconcile vendor statements and resolve billing discrepancies or payment issues
• Assist in month-end close by preparing AP accruals and reconciliations
• Support audits and funder reporting by maintaining complete and organized documentation
• Work closely with program managers and grant coordinators to ensure appropriate expense coding
• Assist in implementing and maintaining internal controls and AP procedures aligned with nonprofit best practices
• Maintain confidentiality and professionalism in all financial transactions

(These job functions are not to be construed as a complete statement of duties. Employees will be required to perform other related duties as required.)

Requirements

QUALIFICATIONS:

• High school diploma with a minimum of 3 years of accounts payable or general accounting experience, preferably in a nonprofit or grant-funded environment;

OR

• Associate degree in Accounting, Finance, or a related field with at least 1 year of relevant experience
• Familiarity with federal and state grant compliance (e.g., OMB Uniform Guidance) is a plus

SKILLS, KNOWLEDGE, AND ABILITIES:

• Strong attention to detail and high level of accuracy
• Working knowledge of nonprofit accounting principles
• Experience with grant coding and fund accounting
• Excellent communication and organizational skills
• Ability to work collaboratively with cross-functional teams, including remote staff across multiple states
• Strong problem-solving skills and a proactive mindset
• Proficiency in Excel and experience with accounting software (e.g., QuickBooks Nonprofit, MIP Fund Accounting, NetSuite, Blackbaud Financial Edge, Sage Intacct)

CERTIFICATIONS:

• Valid Driver’s License
• Certificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.
• Applicants must successfully pass a drug screen and background check as a condition of employment.