Executive PA and Project Assistance to COOs

Job Description

Are you a proactive Executive PA who thrives in a fast-paced, professional environment? Do you combine independence with team spirit , and a hands-on mindset that makes a real difference?

We’re looking for an experienced PA to support two of our executive leaders with calendar and email management, as well as project coordination. Experience from a company working in construction, engineering, or consulting is a plus.

Sound like you? Apply now and help Ramboll close the gap to a sustainable future.

Your new role
As our new Executive PA, you will bring professionalism, discretion, and a detail-oriented approach to a high-visibility role. Supporting two COOs, you will manage calendars, coordinate projects, and help their day run smoothly.

You will collaborate closely with the EAs and PAs supporting other Group Executive Board (GEB) members, gaining a broad view of the organisation and exposure to senior stakeholders. This role offers a varied mix of tasks, a dynamic stakeholder landscape, and the opportunity to work at the interface between senior leaders and the Group Executive Board. Your ability to stay organised, anticipate needs, and adapt to changing priorities will be key to your success.

Your responsibilities will be:

• Providing comprehensive administrative support to senior executives
• Managing complex calendars, including meetings, appointments, and travel arrangements
• Actively managing email inboxes, including preparing and editing correspondence, communications, and other documents
• Assisting with project coordination and ensuring timely execution of key initiatives
• Planning, managing, producing, and quality-assuring content related to the COOs’ agendas, involving both internal and external stakeholders
• Acting as a first point of contact and trusted "fixer", an extended arm of the COOs, handling a variety of ad hoc tasks as needed

About you
From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. Whilst we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

• Minimum 5 years of relevant experience as an Executive PA in a large international company
• Strong stakeholder management and communication skills; you effectively connect with and influence stakeholders at all levels of the organisation
• Ability and interest in quickly understanding and helping to solve challenges and issues
• Excellent written and verbal communication skills in both Danish and English; advanced user of MS Office (particularly PowerPoint), with an openness to working smartly with AI tools
• Flexible, professional, and detail-oriented working style, with a structured approach to document handling
• Proven ability to plan, prioritise, execute, and follow up in a proactive and timely manner
• Global mindset and solid experience working in an international environment

You are detail-oriented, methodical, and discreet, with a strong sense of responsibility and a proactive mindset. Courteous and tactful, you feel at ease in formal settings and build strong relationships across the organisation. Flexible and supportive, you take ownership, solve problems effectively, and are accountable for your results.

What we can offer you
This role connects you with senior executives and C-level leaders across business areas and countries. You’ll collaborate daily with senior experts and corporate leaders who share their knowledge on the job. It’s a great opportunity to build global relationships and strengthen your company-wide network.

• Competitive salary, pension scheme via PFA including health insurance, attractive benefits package with the possibility to sign up for a fitness centre, massages, theatre trips, art club, etc.
• Opportunity to work in a stimulating and supportive environment
• Leaders you can count on and who are committed to your development
• A strong purpose and high ambitions, and inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company committed to sustainability and innovation
• Flexible work environment with the possibility of working from home

Ready to join us? 
Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply.  

We recognise that some candidates only apply when they tick every box. However, passion and potential often outweigh a perfect resume and Ramboll’s supportive learning culture can help you grow. So if this role resonates with you but you don't meet all the requirements, we encourage you to apply. You might be the perfect fit for this opportunity or another within our team.

 Deadline: 19/08/2025 

 Thank you for taking the time to apply! We look forward to receiving your application.  

 Work at the heart of sustainable change with Ramboll in Denmark 
Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in Denmark has more than 4,000 employees across twelve offices. Ramboll experts deliver innovative solutions across Buildings, Transport, Energy, Water, Management Consulting, Environment & Health, and Architecture & Landscape.  

Equality, Diversity, and Inclusion 
Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone is able to flourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds and characteristics. Please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at job.advert.accessibility@ramboll.com with such requests.