Job Title

Corporte Admin

Job Description

Department Corp Admin

As a subsidiary of Toyota Industries (TICO), Vanderlande North America is enjoying rapid growth and extraordinary market demand. Vanderlande is a global market leader in material handling system manufacture, design, installation, and service. Vanderlande systems employ the latest in robotic, mechanical, and software technology. Vanderlande’s customers are household names in e-commerce, package delivery, and air transportation.

The Department will provide support to the Installation team by carrying out general administrative duties and assigned tasks. This role involves data entry, timesheet submittal for both VI and Labor Providers, updating records, and various other duties. The department Admin will report directly to the Team Lead of the Corporate Admin department.

Responsibilities & Tasks:

Provide administrative support to department staff as needed
Ensure VI timesheets are correct and submitted by the deadline each week
Submit VI RTO’s, transfers, expenses as instructed on a weekly basis
Monitor department travel to ensure it is kept within the guidelines set forth
Ensure Labor Provider timesheets are complete, signed, accurate and communicated to relevant companies and Distribution Operations Administrators in a timely manner
Ensure site admins are maintaining all required documents, provide training as needed
Work with labor providers to vet site admins for upcoming projects and assist with training
Coordinate with the department team and group leads to join team meetings
Assist in the organization of department events or conferences
Manage data in spreadsheets and reports
Maintain/update department SharePoint sites
Organize/monitor site supervisors’ trainings/certificates
Order and track IT equipment for field personnel in the department
Create and Maintain SOPs for new and existing processes

Qualifications:

High School Diploma
2 years of experience in Administration or equivalent, preferably in a site construction environment
Fluent in English and Spanish (not required)
MS Office (Word, Excel, PowerPoint, Sharepoint)

Knowledge-Skills-Abilities:

Ability to collaborate and work as a team in fast paced environment
High level of organization and detail oriented
Strong sense of urgency and accountability
Good verbal and written communication skills
Knowledge and Ability to work well with Excel
Ability to adapt to different situations/flexible i.e flexible work hours, etc.
Ability to handle multiple tasks effectively
Must be hands on and have a “take charge mentality”
Ability to work and manage time independently
Occasionally travel to project (construction) sites as needed to train site admin
Patient
Does not get distracted easily
Meets deadlines
Respects confidentiality of information, personal or otherwise
Does not get caught up in gossip or drama

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.