Regional Staffing Coordinator

Functional Pathways is seeking a highly organized, detail-oriented Scheduler to manage scheduling needs across our therapy teams, with a strong focus on our large pool of PRN (as-needed) therapists. This position plays a key role in ensuring appropriate coverage across multiple skilled nursing and senior living facilities nationwide. The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced, remote environment.

Key Responsibilities:

• Coordinate daily and long-term scheduling for Physical Therapists (PT), Occupational Therapists (OT), Speech-Language Pathologists (SLP), PTAs, and COTAs across assigned facilities.
• Serve as the main point of contact for all PRN availability, scheduling confirmations, and shift follow-ups.
• Maintain an organized schedule of open needs and ensure coverage is aligned with facility requirements and staffing standards.
• Communicate promptly and professionally with PRN staff, on-site leaders, and internal teams via phone, text, and email.
• Build and maintain positive working relationships with the PRN pool to promote high engagement and retention.
• Collaborate with TA team and Area Directors to address urgent staffing gaps or last-minute changes.
• Update scheduling software or tracking tools in real-time to reflect staffing changes, cancellations, or additions.
• Monitor labor costs and support scheduling decisions that align with budget expectations.

Qualifications:

• Prior scheduling experience preferred; healthcare or therapy scheduling is a plus.
• Strong ability to manage competing priorities and adapt to frequent changes.
• Experience managing a high-volume PRN or per-diem workforce is highly desirable.
• Excellent communication and follow-through skills.
• Proficiency with scheduling systems, Google Workspace or Microsoft Office, and texting platforms.
• Self-motivated with strong organizational skills and attention to detail.
• Ability to work independently in a remote environment with minimal supervision.