Administration Officer

Do you thrive in a dynamic, purpose-driven environment where your attention to detail and organisational skills can truly make a difference? Kalano is seeking a motivated and capable Corporate Services Administration Officer to support our core operations and help ensure we meet the highest standards of governance, compliance, and service delivery.

Brief Summary of role:

As the Corporate Services Administration Officer, you’ll provide high-level administrative support across Kalano’s corporate and operational teams. Your responsibilities will range from general administration, project coordination, and policy management to assisting with internal audits and compliance reporting.

This is a diverse and hands-on role that offers the opportunity to contribute to the ongoing improvement of systems, services, and staff support across the organisation.

Key Responsibilities:

• Provide day-to-day administrative and operational support to the Corporate Services team
• Assist in preparing reports, correspondence, and documentation for internal and external stakeholders
• Support compliance-related tasks, including internal audits, record-keeping and action tracking
• Maintain and update registers, policies, procedures, and quality documents
• Help coordinate training and induction programs
• Liaise with various teams to monitor task completion, timelines, and quality standards
• Assist with project coordination, data analysis, and continuous improvement activities
• Promote a culture of professionalism, accountability, and excellence in service delivery

Salary and Conditions:

Employment Type: Full-time | 12-month contract with potential for extension.

Salary Range: $58,000 - $73,152.79 per annum (pro-rata)

Leave Entitlements:

• 6 weeks annual leave
• 2 weeks sick leave
• 2 weeks ancillary leave
• 1 Rostered Day Off per month

Other Benefits:

• Access to salary packaging through CBB
• Opportunities for training and professional development

Location: Kalano's Main Office, Katherine, NT 0850

Hours of work: 37.5 hours per week. Monday - Friday | 08:00am - 4:30pm. with a 1hour unpaid lunch break.

The successful applicant should possess the following:

Qualifications

• Certificate in Business Admin or Quality Auditing (or willing to obtain)

Experience & Skills

• Strong administration experience in a corporate or community services environment
• High-level written and verbal communication skills
• Excellent time management and organisational skills
• Familiarity with compliance frameworks (NDIS, Aged Care, ISO standards) is desirable
• Confident working with Microsoft Office and internal systems
• Proven ability to maintain accurate records and coordinate multiple tasks or projects
• A proactive, detail-focused approach and ability to work both independently and as part of a team

Other Requirements

Mandatory before commencement:

• Valid NT Drivers Licence
• Valid NT Working with Children Clearance (Ochre Card)
• National Police Check

Willing to obtain upon commencement:

• Influenza Vaccination & Covid-19 Vaccination
• NDIS Screening Clearance

All applications are to include an up-to-date Resume and a Cover Letter addressing your suitability for the role and apply via our Kalano’s Careers page before the closing date to be accepted.

Position Descriptions can be obtained from Human Resources.

Phone 08 89722588 | Email hr@kalano.org.au

Applications close: Wednesday 13th August 2025