Finance Manager

Safety & Environment

• Take a pro-active interest in safety matters

• Perform monthly safety observation rounds and uphold Vopak Safety Standards

• Support Management of Change processes related to safety.

• Have a solid understanding of the Vopak Fundamentals

• Understand and support the THA requirements

• Ensuring the prevention of pollution

• Comply with applicable environmental regulations

Management Team (MT)

• Contribute to the strategic planning for Vopak Australia.

• Participate actively in the weekly MT meetings.

• Communicate MT decisions to functional staff.

• Set the example in terms of behaviour, especially in the area of Safety and Environment.

• Act as a functional counterpart for the divisional management team or corporate department.

• Provide input on the development of Vopak Australia strategy

• Initiate and lead discussions to drive the formulation of the strategy

• Support data analysis for strategic assumptions and execution monitoring.

• Support management decision-making by evaluation and advising on financial and economic, risk and legal implications, liability exposure on expansion projects and project tenders

• Drive Enterprise Risk Management initiative in Vopak Australia and complete Quarterly risk review for Vopak Group

• Ensure all Vopak Assets and risks are adequately insured

• Projects support - Prepare financial evaluation for all proposed projects.

• Ensure alignment with the Governance framework consistently throughout all business units in Australia, ensuring alignment with the Corporate framework.

• Initiate and embed Stewardship reviews (CRSA)

• Maintain and improve Standard process and internal financial controls

• Apply at all times the Delegation of Authority (internal Holy List)
  Management Reporting (Forecasting and Budgeting)

• Maintain rigorous management Reporting in collaboration with Division Finance group.

• Undertake company secretarial functions for Vopak Australia Entities

• Maintain and monitor forecast accuracy in the LE and Budgeting process at all times

• Conduct Performance and Variance Analyses for planning and reporting processes.

• Lead Balance Sheet reviews with the finance team for monitoring balance sheet health.

• Prepare quarterly “Latest Estimate” report and submit to Vopak Corporate Office

• Complete monthly cash flow forecast and submit to Vopak Treasury (Rotterdam)

• Lead and coordinate with all departmental heads for submission of annual budget for Vopak Australia

• Coordinate and complete quarterly plan list for Vopak Australia

• Complete monthly finance reports for Vopak Australia

• Maintain knowledge of tax legislation developments and implications for Vopak’s business

• Prepare annual tax returns for Vopak Australia

• Prepare statutory financial statements,

• Prepare Sydney monthly payroll and maintain associated records and personnel records
  Financial Planning and Analysis

• Monitor capex spend and project progress in tandem with Strategy KRA

• Implement a process for prioritising capital requests by business units, growth projects from greenfield/brownfield;

• Develop reports for monitoring capital expenditure vs. budgeted vs. market or capacity demands.

• Review and revise business case assumptions, preparing bridge analyses.

• Use Post Implementation Review (PIR) data for planning actions and improvements.

• Ensure viability of business operations through ongoing testing and competitive analysis

Cost Management

• Challenges the status quo of current business practices. Analyse available data to identify opportunities to deliver supplier related benefits

• Lead / collaborate with Division Finance on projects which look to leverage the synergies between local, division and global opportunities

• Optimize cash and working capital through payment terms and inventory management

• Develop and recommend improvement actions and processes

• Control cost of capital expenditure within CAPEX budgets

• Address non-conformance with spending authorisations

Customer Management

• Maintain knowledge of customers’ business and markets

• Assist the Commercial Manager in the development of customer contracts

• Oversee and coordinate customer claims to ensure resolution

• Prepare annual Darwin petroleum Customer Budget.

• Issue to Customers for review, resolve queries and obtain approval

• Respond and resolve customer queries or complaints

People Management

• Manage the Finance Department with a continuous improvement mindset by managing behavior and development of team members

• Conduct timely appraisal discussions with direct reports

• Set at least one clear people objective annually for team development

• Ensure high levels of employee engagement and provide constructive and regular feedback

• Assist employees identify training needs based on performance review feedback and role requirements

• Ensure that all direct reports roles and objectives are clear and understood

• Manage the resourcing of the team (including all leave and work schedules)

• Assist Vopak Group and regional offices in administration of expatriate and inpatriate remuneration.

Quality Management

• Communicate the importance of effective quality management and of conforming to the QMS requirements.

• Ensure that the QMS achieves its intended results and engage staff in its effectiveness.

• Promote the integration of QMS requirements into business processes.

• Ensure resources needed for the QMS are available.

Skills and Competencies:    

Safety, Health and Environmental Management

• Complete # SOR per annum

• Conduct SOR with team members

Governance

• Complete all CRSA actions within one year of findings

• Implement the Stock Management procedures at all terminals in Australia within one year

• Roll out training of finance personnel on Stock Management policy

Cost Management

• Implement the TPP tracking within management reporting framework for monitoring procurement benefits

• Number/Percentage of workdays achieved without safety incidents/infringements (per year).

• Degree of compliance to [type] requirements, standards or procedures (per year).

• Degree of achievement in Employee Engagement Index (from Survey) (per year).

• Extent of conformance on leadership practices (per year).

• Degree of budgetary variance in actual against forecast levels (per year).

• Number/Percentage of on-time submissions and/or reports against stipulated standards (per year).

• Degree of achievement in cost management against stipulated levels (per year).

• Extent to which risk-related cases were reviewed, identified and addressed (per year).

Experience and Education

• 8 + years’ experience in a Senior finance manager role

• Experience in the chemical and fuel industry would be beneficial

• Relevant experience in managing organisational risk

• Previous experience in managing a team