Monitoring and Reporting Associate - up to 95 expert days (from 1 September 2025 to 31 August 2026)

1. Office/Unit/Project Description 

The United Nations Development Programme (UNDP) is the UN’s global development network, working in more than 170 countries and territories. In Bosnia and Herzegovina, UNDP is committed to helping the country through strengthened national and local capacities to carry out political, economic, and social reforms and promote development. In the programmatic period 2021-2025, UNDP BiH supports the following programme priorities: (a) access to justice and increased human security; (b) reduction of regional, economic, and social disparities; (c) sustainable management of environmental and energy resources, and green jobs creation; and (d) access to services and employment opportunities for the most vulnerable. In all areas, there will be an emphasis on conflict-sensitive, integrated, and innovative programme design complementing country priorities and tailored to the post-disaster recovery needs. 

In order to adapt to the intensifying climate-induced flood risk, BiH, is implementing the GCF-funded project “Scaling up climate resilient flood risk management in Bosnia and Herzegovina” which aims to move flood risk management (FRM) in BiH towards a more proactive integrated approach to flood risk management that prioritizes risk reduction, risk prevention and preparedness through enhanced use of climate information, establishment of a national impact-based flood forecasting and early warning system and enhancement of adaptive capacity and resilience of at-risk communities. The project will establish an integrated and innovative climate-resilient flood risk management approach, strengthen institutional, technical and financial capacity to implement long-term FRM strategies, including a combination of structural and non-structural measures and ecosystem-based approaches. The project will strengthen the use of climate information, flood forecasting, early warning and emergency response systems to enhance adaptive capacity and resilience of at-risk communities. It will scale-up successful FRM solutions and technologies tested through a UNDP implemented, Special Climate Change Fund (SCCF) funded project in Vrbas River Basin, promote and implement technological, institutional and financing innovations in FRM sector, and will leverage considerable public and private investment into resilient FRM. 

To this end the Project requires services of a Monitoring and Reporting Associate. The engaged individual will be responsible for monitoring the implementation of activities under jurisdiction of the  Ministry of Agriculture, Forestry and Water Management of Republic of Srpska – as defined by Project Document, ensuring regular reporting on the progress of these activities, and overseeing compliance with applicable environmental standards and regulations. 

2. Scope of Work 

• Monitor the implementation of activities under jurisdiction of the Ministry of Agriculture, Forestry and Water Management of Republic of Srpska, including collection and archiving of relevant documentation;
• Gather and anylaze data, including financial expenditures and milestones achieved;
• Provide technical advice and support to implementation of the activities;
• Verify progress in implementation in accordance with approved plans and timelines; 
• Prepare regular progress reports, identify lessons learned and formulate recommendations;
• Conduct monitoring to ensure compliance of completed construction works and other activities with national environmental standards and regulations;
• Identify potential risks or negative environmental impacts, and propose mitigation measures;
• Participate in planning and organization of field visits, trainings and other logistics arrangements;
• Ensure relevant documentation is completed, including maintaining of all files, correspondence, photos, etc;
• Coordinate with representatives of the Ministry of Agriculture, Forestry and Water Management of Republic of Srpska, local authorities, and relevant institutions to ensure transparent and efficient implementation;
• Provide regular updates on the activities progress according to the communication plan;
• Ensures gender is effectively mainstreamed throughout the project activities, reports, and where specifically relevant, analyzed in detail.

The employee will provide monthly progress reports to the Project Manager in form defined by UNDP.

3. Institutional Arrangement

The employee will work under the direct supervision of the Project Manager.

4. Competencies

Core   Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies 

Thematic Area

Name

Definition

Business Direction and Strategy

Strategic Thinking

Develop effective strategies and prioritised plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.

Business Direction and Strategy

Systems Thinking

Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Development

Human-centered Design

Ability to develop solutions to problems by involving the human perspective in all steps of the problem-sloving process. Knowledge and understanding of human centred design principles and practices.

Business Management

Communication

Communicate in clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Partnership Management 

Relationship management 

Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.

Data 

Data analysis 

Ability to extract, analyze and visualize data to form meaningful insights and aid effective business decision making.

5. Minimum Qualifications of the Successful NPSA

Min. Education requirements

• Secondary school.
• First-level university degree (bachelor’s degree) in Civil Engineering   or a closely related field/discipline would be an asset but is not a requirement.

Min. years of relevant work experience 

• Minimum 7 years (with secondary education) or 4 years (with bachelor’s degree) of professional experience in the field of relevant Civil Engineering.

Required skills 

• Excellent computer skills with the ability to effectively utilize information technologies as tools and resources.
• Experience in working in large infrastructure and/or civil works, particularly in the field of technical documentation development, project implementation as well as construction supervision.
• Excellent and proven experience in dealing with contractors and local partners.
• Proven experience in provision of technical assistance in water management. 
• Good knowledge and understanding of the Law on Water, by-laws regulating the construction of similar facilities, technical regulations, general and special technical conditions and professional codes.

Desired skills in addition to the competencies covered in the Competencies section

• Experience in working within water agencies or government institutions.
• Experience in the preparation and design of infrastructure projects.
• Experience in the implementation and monitoring of infrastructure projects.
• Experience in analysis, sharing of knowledge and good practices.

Required Language(s)

• Excellent writing and oral communication skills in in the official languages in Bosnia and Herzegovina. English language proficiency will be considered an asset.

6. The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.