Office Administrator (PESUL - Williston ND)

Key Responsibilities:

• Carry out general administrative activities such as answering incoming calls, contacting appropriate couriers to pick up shipments, ensuring warehouses have ample supplies (waybills, packing tape, boxes, packing slips, shrink wrap, etc.), photocopying and scanning documents, and maintaining files.

• Enter customer orders and vendor receipts into the system.
• Enter parts lists and purchase orders on work orders.
• Receive purchase orders and parts into the system and the warehouse.
• Open sales orders and work orders as per Parts Department requests.

• Ensure all internal BOL’s are delivered, signed for and accurately completed
• Complete daily logbook and vehicle inspection checklists for the city vehicles as required by law and Propak policy
• Perform and maintain cleanliness in all delivery vehicles used
• Receive all incoming shipments and ensure that shipments are not damaged
• Build shipping crates using basic hand and power tools

• Match Packing Slip to Purchase Order and receive into Visual; verify data on invoices

• Ship out all customer shipments and service parts on the dates required
• Keep log of waybill numbers for ALL outgoing shipments
• To ensure that adherence to departmental and corporate standards are maintained, and that an initiative towards ongoing production method improvement is encouraged
• Ensure shipping counter is set up properly for the on-call person for after-hours call outs
• Do forklift inspections and reports as required for Safety Department
• Cycle counts as required
  
  

Qualifications:

• High school diploma
• 2+ years’ administrative experience, preferably in a warehouse environment
• Oilfield and related receiving experience is preferred
• Demonstrated ability to deal effectively with internal and external customers, co-workers, suppliers, and other departments
• Valid driver’s license with a clean driving record (drivers abstract required upon hire)
• Ability to occasionally lift materials weighing up to 50lb
• Forklift certification as an asset
• Basic knowledge of materials used in the construction of oil and gas plants is an asset
• Basic computer knowledge is required (Microsoft Office, spreadsheet programs, and databases)
• Familiarity with warehousing software is an asset

Propak Energy Services (USA) ltd offers competitive wages, with a full benefit package to include health/dental insurance, company matching 401K, vacation pay, and holiday pay.