Accounts Payable and Payroll Associate

Job Title: Accounts Payable and Payroll Associate

Location: Saint John, NB (Onsite)
Employment Type: Full-Time

Position Overview

The Accounts Payable and Payroll Associate is responsible for managing the organization’s vendor payments and payroll processes with accuracy, efficiency, and compliance. This role combines accounts payable responsibilities—ensuring timely payment to vendors and maintaining positive supplier relationships—with payroll administration duties to ensure accurate and timely payment to employees, while complying with all legal and organizational requirements.

Key Responsibilities

Accounts Payable

• Maintain Records: Keep accurate and up-to-date records of all vendor financial transactions.
• Verify Expense Reports: Review and process employee expense reports in accordance with company policy.
• Review Vendor Agreements: Examine vendor and service provider contracts to ensure compliance and negotiate discounts where applicable.
• Reconcile Statements: Match vendor statements with payment records to maintain accuracy.
• Ensure Payment Credits: Verify that payment credits are applied correctly.
• Correspond with Vendors: Communicate with vendors regarding billing, discrepancies, and payment status.
• Analyze Accounts: Identify and resolve account discrepancies promptly.
• Streamline Payment Processes: Recommend and implement process improvements to enhance payment efficiency.

Payroll Administration

• Support Payroll: Calculate wages, process taxes, and deductions to ensure timely and accurate salary payments to employees.
• Maintain Records: Keep precise payroll transaction records, ensuring compliance with legal and company requirements.
• Coordinate with Departments: Collaborate with HR, Finance, and IT to ensure accurate employee data is maintained.
• Ensure Compliance: Adhere to company policies, procedures, and segregation of duties requirements.
• Prepare Reports: Produce weekly, quarterly, and yearly payroll reports for management review.
• Resolve Errors: Detect and correct payroll errors promptly to avoid payment delays.
• Support Financial Personnel: Assist accounting and reporting teams with related financial tasks.

Qualifications & Skills

• Diploma or degree in Accounting, Finance, or related field (or equivalent experience).
• 2+ years of experience in accounts payable, payroll, or related financial roles.
• Strong knowledge of accounting principles, payroll laws, and regulations.
• Proficiency in accounting and payroll software
• Advanced MS Excel and data management skills.
• High attention to detail and accuracy.
• Strong organizational and time management abilities.
• Excellent communication and interpersonal skills.