Office Administrator

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.   ABOUT THE ROLE The successful candidate will provide administrative and operational support for Blue Cottage of CannonDesign.    HERE'S WHAT YOU'LL DO

• Deliver service with a client-focused mindset, ensuring a positive experience for internal and external stakeholders. 
• Demonstrate strong organizational skills to manage multiple responsibilities efficiently. 
• Collaborate with team members and contribute to a supportive, firm-first office culture.  
• Follow direction effectively and remain task-focused in a fast-paced environment. 
• Manage calendars, schedule meetings, coordinate travel arrangements, and prepare or review expense reports for staff. 
• Coordinate and execute internal office events, including arranging external services such as catering and supplies. 
• Support local onboarding efforts for new staff and assist with hospitality services to enhance the employee experience. 
• Complete assigned tasks with accuracy, timeliness, and attention to quality. Identify issues or inefficiencies and escalate them appropriately for resolution. 
• Use common software programs such as Microsoft Office effectively to support administrative tasks and communications. 
• Manage confidential information with discretion and professionalism. 
• Ensure compliance with record retention policy standards. 
• Other duties as assigned; office or business unit size may be considered when evaluating the business need for this role. 

  HERE'S WHAT YOU'LL NEED

• Minimum of two years of related experience required.  
• Minimum High School Diploma or GED required. Associates degree in relevant field preferred. 
• Experience working in a professional services firm preferred.  
• Excellent verbal and written communication skills.  
• Strong attention to detail and focus on accuracy with work is a must.  
• Ability to work in highly collaborative and deadline driven environment.  
• Positive, can-do attitude and willingness to dive into projects and tasks.  
• Proficiency in Microsoft Office Suite required. 
• Must be comfortable with ambiguity, self-starter, limited amount of travel may be required.

The hourly range for this position is $20.76 to $25.96 per hour.  This hourly range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.   ABOUT OUR FIRM Blue Cottage of CannonDesign is an industry-leading consulting firm. Our team works with organizational leaders to define their ideal future and plan processes, organizational strategies, equipment and facilities to create an ideal future, and our projects are anchored by any of the following services: strategic transformation, design thinking, space and functional programming, operational planning, change management, and transition and activation planning.   ABOUT WORKING HERE

• We are start-up culture in an established firm:  nimble, energetic, innovative, and fun.
• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design.
• We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.

Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.   As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.   CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.