Initial Posting Date:

08/05/2025

Application Deadline:

08/12/2025

Agency:

Department of Consumer & Business Services

Salary Range:

$3,705 - $5,066

Position Type:

Employee

Position Title:

Position Management Specialist (Administrative Specialist 1)

Job Description:

This limited duration opportunity is scheduled to last through June 30, 2027.

We will also consider filling this position as a job rotation assignment for current state employees. To apply as a job rotation candidate, you must be currently employed by the State of Oregon (regular status, trial service, and limited duration employees) and have written approval from your manager/supervisor prior to applying.

Our mission...

To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.

This position is with the Central Services Division (CSD). CSD is responsible for providing accounting, budgeting, collections, procurement, facilities management, information technology, human resources, and research services to the department.

This position is represented by the Service Employees International Union (SEIU).

Recruitment Timeline:

*These dates are approximate and are subject to change.*

Recruitment closes: August 12, 2025

1st round interviews: week of August 25, 2025

2nd round interviews: week of August 25, 2025

Anticipated start date: September 15, 2025

What’s in it for you:

Rewarding work in a productive and creative environment
Colleagues who are passionate about public service
Work/life balance, 11 paid holidays a year, and a competitive benefits package
Advancement and learning opportunities that will help grow your career with the State of Oregon
Possible eligibility for the Public Service Loan Forgiveness Program

This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required.

Here’s what you will do:

As the Position Management Specialist, you will assist in the development of the agency's biennial budget and in the management of the agency's financial reports. Duties include:

Responsibility for managing a segment of the Shared Services budget development, execution, financial reporting, and performance monitoring to the Chief Financial Officer and executive management
Input of data into the Oregon Budget Information Tracking System (ORBITS) and financial reports
Assisting in the gathering and analysis of budget-related data

For a complete listing of the duties and responsibilities of this position, please review the position description by clicking here.

Here’s what you need to qualify:

Minimum Qualifications:

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data

An equivalent combination of education and experience

Requested Skills:

Proficient with Microsoft Excel and Workday
Strong attention to detail
Strong skills in organizing work efficiently and managing multiple tasks with interruptions
Proven time-management skills, including the ability to plan and organize work efficiently

Application information:

A resume and cover letter are required for this job posting. Please attach them in the “Resume / Cover Letter” section of the application.
Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.

Additional information:

Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
The salary range listed is the non-PERS eligible rate. If you’re already a participating PERS member or once you become PERS eligible after 6 months of employment, the salary range will increase by 6.95% and the required 6% employee retirement contribution will be deducted from your pay.
This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
We hire preferred workers! For more information, please visit our website: Preferred Worker Program.
The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will use E-Verify to confirm that you are authorized to work in the United States.

Helpful links and contact information:

Learn more about DCBS

DCBS Career Fairs and Workshops

Understanding the State Application Process

Help and Support webpage

For more information you may contact us by e-mail at DCBS.Recruiting@dcbs.oregon.gov.

DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our diversity, equity and inclusion webpage.