JOB DESCRIPTION:

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:

Career development with an international company where you can grow the career you dream of.
Competitive remuneration package including company car, private Medical & Life plan, Pension Plan and continuous learning opportunities within an excellent multinational working environment.
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

The Office Coordinator will play a strategic role in managing our front-desk admin responsibilities for our Warsaw location. The position is a part of a International Facility Operations division and reports directly to the Area IFO Manager based in Poland.

What You'll do:

External and internal customer service
Greet vendors, customers, job applicants and other visitors and arrange for transportation services when needed
Answering phone calls/operate a switchboard to route incoming calls and place outgoing calls
Mail segregation and distribution, handle incoming and outgoing mail
Copy, file and maintain paper or electronic documents and records
Direct visitors by maintaining employee and department directories
Courier shipments and reports, manifests and waybills administration
Handle office supplies, cafeteria
Repairs in the office, technical problems – reporting & mending monitoring
Create and manage both digital and hardcopy filing systems for all partners
Document archiving – cooperation with vendor
Office access badges for employees/building badges ordering and administration
Maintain security by following procedures, monitoring logbook and issuing visitor badges
Deal with bookings by phone, e-mail, letter, fax or face-to-face
Intranet website administration
Notifying letters registration under MedTech procedures
Scanning and introducing invoices into the internal system
Contracts archiving
Operational EARs for Poland and the Netherlands

Required qualifications and background:

Strong customer service and problem solving skills
Accuracy and attention to detail
Strong organizational skills with ability to prioritize tasks
Computer literacy with knowledge of MS Office tools
Good command of English
Overachieving attitude
Ability to adapt to fast-changing environment
Strong interpersonal and communication skills
Friendly, supportive approach with strong customer focus
Ability to meet deadlines and work under pressure
Prior experience in supply management would be a strong asset

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

GES Global Engineering Services

LOCATION:

Poland > Park Postepu : Building B

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Not Applicable