Finance Officer - FO Kadugli

 

TITLE: Field Finance Officer

    TEAM/PROGRAMME: Finance LOCATION:    GRADE: 

CONTRACT LENGTH:

 

 

CHILD SAFEGUARDING: 

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

 

   

ROLE PURPOSE: [NN1] 

 

• Role of finance Officer and finance business as in JD.

 

• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.[NN2] 

   

SCOPE OF ROLE:

Reports to:  

 

Staff reporting to this post: [NN3] 

Direct: Finance Coordinantor - Manager

Indirect: [NN4] Field Implimintation Manager, Kadugli SK

Budget Responsibilities: 0 £xxxx per year[NN5] 

 

Role Dimensions: Save the Children International in Sudan is working across Sudan e.g. Khartoum, South & North Kordofan, North, West & Central Darfur States etc. in Sudan. Our thematic coverage includes child rights governance, child protection, education, health, nutrition, WASH, livelihoods, and humanitarian emergencies. We maintain diversified sources of funding including SIDA, OFDA, DFATD, GSK, EC/ECHO etc.

This is a challenging role in a complex environment. It requires a dedicated, experienced and highly motivated individual who can manage the difficulties of living and working in such an environment and still be fundamental in helping to drive forward our programmes and our ambitions. [NN6] 

 

   

KEY AREAS OF ACCOUNTABILITY:[NN7] 

 

• Maintains and safeguards cash and cash equivalent or valuable documents in safe places as provided by SCI;
• Is responsible for all payments and receipt transactions at the office;
• Performs all petty cash and check payments in accordance with SCI rules and procedures;
• Ensures that all payments and receipt transactions are supported with complete and adequate documentation; 
• Maintains transactions register records for all payments and receipts, and updates the record daily;
• EnsuAssures that advance payments are cleared prior to new a request beingis paid;
• Prepares weekly cash balance report;
• Conducts monthly cash count;
• At the end of every month, prepares outstanding personal account balance and submit to  it the accountant for further action;
• Collects and compiles all actual transaction documents, reports and all other documents and submits to the country office;
• Ensures compliance to Save the Children and donor policies and procedures;
• Reviews coding and of expenditure to appropriate budget codes prior to posting.
• Compiles and submits the office’s monthly financial return, ensuring accuracy and completeness;
• Reviews completeness of documents if necessary, give reference numbers, registering all in the voucher register book, batching data entry, and checking all other process’ of the Agresso system;
• Completes monthly cash and bank reconciliations
• Keeps copies of all reports, and properly files all documents of the processed data;
• Prepares/compiles all system and manually produce hard and soft copies of reports required by internal and external users;
• Follows-up submission of documents/or data to be entered to the system on scheduled time from Khartoum and from all projects scites;
• Helps in analyzing expenditures and provide the programme teams management with regular statements of expenditures; 
• Helps in providing training to partners;
• Produces BVA reports and participatesd in the office BVA meetings. 
• Helps in combining periodic financial reports, as well as other special reports as required;
• Performs any other related tasks as required.

 

Child Safeguarding[NN8] 

 

   

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

 

   

QUALIFICATIONS[NN9] 

 

   

EXPERIENCE AND SKILLS[NN10] 

Essential

 

Desireable

 

   

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

   

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

   

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

   

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

    JD written by: Date:   JD agreed by: Date:   Updated By: Date:   Evaluated: Date:        

 

 [NN1]

 [NN1]
This section should be a short paragraph that captures the context and fundamental objectives of the role as well as an accurate, concise statement of why the role exists.  It should allow readers to immediately focus on the overall role in the organisation and should provide an insight into the role and the context within which it works.

 

 [NN2]

Standard text when role may be required to offer support in a humanitarian response situation

 [NN3]

Use this section to indicate the number of staff the Post holder will be responsible forBe

 [NN4]

Indicate their titles

 [NN5]Respective line manager to indicate

 [NN6]

TBC

 [NN7]

Please review the roles and responsibilities into 6-8 over-arching statements, each with supporting comments as bullet points. These should be specific things that the individual will be expected to do)

This section should contain the end results required for the role. They should identify what the Post holder should do and why but NOT how.

 

 [NN8]

TBD

 [NN9]

State what qualifications are required and at what level; you can also state any desired qualifications which should be taken into consideration when shortlisting or evaluating the job

 [NN10]

Define the experience and skills required to fulfil the accountabilities, these are listed in two categories such as ‘essential’ and ‘desirable’)