Events Co-ordinator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Summary of the position

We are looking for a skilled events coordinator to assist with the management and execution of an extensive global events list of both Third-Party Sponsorship and company hosted events. The ideal candidate is meticulous and organized. They will be able to coordinate multiple moving parts under pressure and ensure that any last-minute changes or obstacles are handled with minimal disruption.

This is an exciting role for an individual who enjoys a fast-paced environment and thrives on the excitement and satisfaction of a successful event.

Outline of main duties and responsibilities

The main responsibilities of the role will be:

• Manage and execute the sponsorship events calendar and strategy.

• Oversee the event budget and manage all subsequent POs and invoices.

• Facilitate invoice approval and processing including budget record keeping.

• Identify and negotiate sponsorship packages for relevant industry events.

• Build and maintain relationships with key internal and external stakeholders.

• End-to-end management of all events within designated regions, including but

not limited to; arranging deliveries, branded items, briefing exhibiting stands de

sign and presentation to brand team etc.

• Venue and service supplier management, including booking of venues, tech

and AV and all F&B.

• Use CRM system to track all events and ensure events data is being recorded

accurately.

• Work closely with sales and marketing team to create solid and measurable

events KPIs.

• Produce quarterly events report, ensuring KPIs are met, and events are produc

ing a positive ROI.

• End-to-end management of Apex Group hosted events such as seminars, sum

mits, roundtables, and larger client events in key regions.

• Briefing wider marketing team on upcoming events to ensure the relevant

teams such as Digital, Social and Brand are informed as needed.
• Creating event materials as needed such as registration pages, invites and

managing RSVPs.

Skills and experience required

The successful candidate will:

• 3-5 years event coordination experience

• Strong organizational and management skills apexgroup.com 2

• Strong negotiation skills.

• Proactive, independent and forward thinker.

• Comfort working in a fast-paced environment and ability to work to deadlines

• Ability to plan and execute projects with many moving parts and prioritize

accordingly.

• Ability to work autonomously across different time zones.

• Enjoy taking responsibility for multiple projects simultaneously and know how

to keep yourself, and others around you, organized and focused on a plan.

• Strong relationship building and negotiation skills to manage internal and

ternal stakeholders and work at a fast pace with the rest of the marketing

team

• Enjoy working with a diverse group of colleagues and stakeholders and the

ability to work remotely from your colleagues and remain connected through

regular calls and conversations.

The below will considered an advantage:

• 2 - 3 years of experience in a B2B marketing role and the ability to work in a

global cross-border environment will be an asset

• An understanding of the asset management space or experience in a similar

role preferred.

• Experience with CRM and MAP tools - Salesforce and Pardot preferred.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global

business.

• The opportunity to own the marketing strategy for the North Asia and Oceania

region and demonstrate your ability to help drive the business toward achiev

ing its local revenue targets.

• The chance to actually impact the business, be heard and implement your own

ideas

• Exposure to all aspects of the business, cross-jurisdiction and to working with

senior management directly.

• A genuine career path and ability to help shape the demand marketing agenda.

• Opportunity to work with a diverse, agile and global marketing team

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.