DPS - FIN - Grants Manager - 1604

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

GENERAL DESCRIPTION:  Performs advanced (senior-level) managerial, technical, administrative, and consultative work requiring specialized knowledge of state and federal grant management; Work involves, reporting, developing, directing, and organizing accounting for grant programs.  Assist in planning and implementation of agency-wide grant management procedures. Plan, train, and supervise the work of others.  Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

The following Military Occupational Specialty codes are generally applicable to this position.

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf.

Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

ESSENTIAL DUTIES / RESPONSIBILITIES:

1. Supervise the Grant Specialist in the Grants Department.

2. Assign Grant awards to Grant Specialist so the grants can be tracked, reported on, accounted for accurately, and closed out.

3. Supervise the submission of required periodic grant reporting, and grant billings.

4. Develop internal control procedures for use in determining compliance with State, Federal and Agency policies, plans and procedures, to determine the reliability of agency accounting records and ensures agency grant assets are properly accounted for.

5. Responsible for audit findings discovered by grantor auditors and maintenance of up-to-date financials.

6. Monitor the financial operations of grants and ensure their activity reconciles to Centralized Accounting and Payroll/Personnel System (CAPPS) for year-end reporting purposes.

7. Assist in preparation of the Schedule of Expenditures of Federal Awards in the Annual Financial Report.

8. Act as a point of contact pertaining to federal and state grant programs.

9. Supervise the review of agency purchase requisitions, travel requests, and vouchers for compliance with individual grant budgets, agency procedures, state laws and regulations and federal regulations.

10. Supervise the processing of grant deposits and other correcting transactions in CAPPS and USAS.

11. Identify problems in the grant process and inform and advise the participants involved.

12. Responsible for the records retention of grant documents.

13. Plan, assign, and supervise the work of others.

14. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

15.Perform other duties as assigned.

QUALIFICATIONS and REQUIREMENTS:

Education – Graduation from a standard senior-high school with a High School Diploma/equivalent is required. Graduation from an accredited four-year college or university with a major in Accounting, Auditing, Business Administration, Management, Public Administration, or a related field is preferred.

Experience – 

• Five (5) years of experience in accounting or closely related activities.
• Three (3) years of detailed experience with Uniform State Accounting System (USAS).
• Three (3) years of management or Team Lead experience. 
• Two (2) years of experience with detailed work in PeopleSoft or GENERAL CAPPS Financial is preferred. 

Substitution Note:  Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

Licensure and/or Certification – Must possess a valid driver license from state of residence.

Regulatory knowledge – Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures. Generally accepted accounting and financial reporting principles and practices, of budgeting processes and methods and of equipment, software, methods and processes applicable to automating complex, large-volume accounting and budgeting activities.  Analyze fiscal management information and determine varying degrees of needs and best utilization of funds to satisfy current and projected needs of organizational components and the agency.  Ability to make correct determinations of Department disbursements and commitments to disburse funds.

Supervisory/Managerial/Leadership skills – Knowledge of management/supervisory methods and principles, performance/productivity standards, and fiscal/budget management.  Ability to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Ability to provide clear direction to others, promote teamwork and motivate others to accomplish goals. Skilled in leadership and supervision of others.

Technology – Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), appropriate levels of proficiency with utilized software and systems, and be able to learn new software/systems.  Proficient in the use of automated accounting programs to include a variety of State Comptroller Systems: USAS and CAPPS 9.2 Financials, and a variety of other computer software systems.

Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.  Must demonstrate DPS’ core values: Integrity, Excellence, Accountability, and Teamwork.

Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations and/or communications to a variety of audiences and/or individuals. Ability in developing and evaluating written administrative policies and procedures; and to prepare reports.

Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.

Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

Schedule and/or Remote/Telecommuting work and/or Travel – Availability for after-hours and weekend work is required. Travel (in city, statewide, both) up to 5% per week (or month) as needed.

PHYSICAL and/or ENVIRONMENTAL DEMANDS:

The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Environment:  Office/Indoors, Outdoors and Vehicle;
• Ambulatory skills, e.g. stand, walk, sit, balance, stoop, kneel, crouch;
• Hand-eye coordination and arm/hand/finger dexterity;
• Ability to speak, hear, and exercise visual acuity;
• Ability to transfer weights of up to twenty (20) pounds anticipated for this position;  
• Driving requirements:  Occasional (10%). 

State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/

Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS, WE DO NOT ACCEPT TELEPHONE CALLS.  ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.