Payroll Specialist - Remote

Position Summary:

The Payroll Specialist is responsible for ensuring the accuracy of multiple international payroll(s) through audits, error resolution, and reconciliation of pay data to source data. This role provides timely and accurate financial information while engaging in the day-to-day payroll operations, ensuring accurate and timely processing. This position plays a critical role in our organization by ensuring the smooth, timely, and error-free processing of payroll. 

Shared Services Mission Statement:

“To be the go-to resource providing timely, reliable, and quality deliverable through seamless operations, enabling technical teams to be fully optimized and efficient.”

Role Specific Responsibilities:

• Oversees processing of biweekly and semi-month payrolls, including earnings, deductions, garnishments and taxes for exempt and non-exempt employees in accordance with company policy, federal, state and local laws
• Serves as the subject matter expert for payroll processing ensuring a high level of accuracy and compliance
• Works with Human Resources to gather and process supporting documentation for employee changes impacting payroll
• Performs monthly reconciliations of payroll items to general ledger and prepare payroll related journal entries and work papers for the monthly and annual close, audit, and 941s
• Reconciles periodic tax filings and earnings records, including 941s, W-2s, etc., and prepare payroll related schedules for tax returns
• Works with federal, state and local agencies to ensure the ACLU is registered and in compliance with regulations. Serve as primary contact for correspondence
• Performs routine internal audits to ensure data integrity in both Deltek and UKG
• Assists in competition of 401k audits, Nondiscrimination testing and annual true ups
• Creates and maintains documentation of payroll procedures, processes and timelines. Maintain an organized filing system of payroll related records
• Completes ad hoc projects as assigned by Finance Leadership Team
• Performs tasks to establish and maintain employee/payroll records in both Deltek and UKG; including checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, entering data into the payroll system, posting changes in pay and tax status, and miscellaneous changes
• Performs basic analysis & research related to payroll processing including payroll report balancing and auditing manual changes, investigating variances and determining action to be taken on variances
• Processes prior period adjustments, inclusive of manual checks, stop payments, and reversals
• Maintain Time System(s) for all Rules and Regulations and monitor flow of timekeeping information to payroll
• Prepares wires and fund Payroll, 401(k), HSA and FSA
• Processes invoice payments for benefit carriers (ie AFLAC, Unum) 

Communication Skills:

• Effectively communicates, both verbally and written, to ensure clear and efficient interactions with all parties including clients, teammates and management
• Growing understanding of client and business relationship.
• Interactions with internal clients (teammates) are professional and respectful
• Observes senior teammates run a meeting in a professional, effective manner
• Understands the importance of public speaking and delivering presentations in a seamless, organized, professional manner
• Beginning to develop the ability to provide information and feedback, both positive and negative, to teammates and clients in a person-centric, fact-based, professional manner

Teamwork And Leadership:

• Understands and complies with the company values and culture code
• Develops effective motivational strategies and supports the team to achieve high performance and excellent outcomes
• Demonstrates commitment to project goals and applies extra effort when necessary
• Manages workload and prioritize effectively to ensure work is completed and deadlines are achieved
• Develops and maintains positive and professional teammate relationships across disciplines and teams
• Maintains a positive, can-do attitude and constructive approach to projects and teamwork
• Actively contributes in a positive manner to the internal office and project teams
• Fosters a positive and inclusive organizational culture, emphasizing teamwork, accountability and professional development
• Receives training, guidance and direction in a positive manner
• Asks questions as required to ensure understanding
• Takes responsibility for own personal and professional development, seeking methods to enhance skills and knowledge
• Seeks and receives constructive feedback in a positive and professional manner

Internal Operations:

• Complies with business requirements such as completion of timesheets, correct utilization of project codes, completion of required training, etc.
• Complies with Health, Safety and Environmental requirements, as applicable
• Seeks guidance from teammates or management where necessary
• Works with other teams across Shared Services, to ensure business goals and objectives are achieved
• Provides support to technical teams to meet business development goals and revenue generation

Minimum Qualifications:

• Associate’s degree in Finance, Accounting or related field
• Minimum 4 years of experience working with automated multi-corporation, multi-state, payroll processing with in-depth knowledge of payroll tax and accounting principles plus wage and hour laws.
• Experience working with UKG Pro is required
• Strong verbal and written client services skills
• Must possess strong organizational skills with attention to detail with the ability to manage deadlines

At DeSimone, we believe in transparency when it comes to salary and hourly rates for our job postings. Our pay range represents the range of salaries or hourly rates that we think, in good faith, we might be willing to pay, for the posted job in the specified location(s). 

This position is classified as salaried, exempt. The hiring salary range for this role is anticipated to be $65,000 - $75,000 dependent upon experience and qualifications.

For this particular position, we expect to hire near the middle of the range. To be considered for this role, we are looking for candidates with an Associate's degree in Finance, Accounting, or related field with a minimum of 4 years of experience working with automated multi-corporation, multi-state, payroll processing with in-depth knowledge of payroll tax and accounting principles plus wage and hour laws.

We understand that there may be rare and exceptional circumstances where an external candidate has experience, credentials, or expertise that far exceed those required or expected for the position. In these cases, we may consider paying a salary or rate near the higher end of the range. 

We appreciate your interest in DeSimone and look forward to reviewing your application. 

Why Work at DeSimone?

At DeSimone, you’ll be part of a firm renowned for delivering high-quality structural engineering, façade consulting, structural detailing, and forensic services to clients around the globe. From iconic skyscrapers to innovative, cutting-edge designs, we provide exceptional engineering solutions for buildings of all types. Founded in 1969 in New York City, DeSimone has grown into a globally recognized firm with offices across the Americas, Europe, Asia, and the Middle East. With over 13,000 projects in 45 states and 60 countries, our impressive portfolio reflects our dedication to creating superlative structures that redefine skylines worldwide.

Working at DeSimone means being involved in some of the most iconic and tallest buildings and projects in the world — we are known for pushing the boundaries of design and innovation. Whether it’s utilizing cutting-edge technology, employing creative problem-solving, or providing highly efficient, process-driven solutions, our team constantly seeks new ways to redefine what’s possible in the structural engineering industry.

Our firm thrives on a collaborative, open-office environment where communication and responsiveness are key to delivering exceptional service. At DeSimone, we not only value your technical expertise but also the culture you contribute to. We maintain a commitment to fostering a diverse and inclusive environment, where every team member has the opportunity to grow and contribute to the success of the firm.

We offer a competitive salary and a comprehensive benefits package, including medical, dental, and vision insurance, short- and long-term disability, life insurance, 401(k), gym and tuition reimbursement, paid time off, and more.

DeSimone also takes pride in giving back to the community through volunteering opportunities and initiatives, which reflect our core values of service and responsibility. Our successful Summer Intern Program allows aspiring engineers to gain hands-on experience, while our strong university relationships, college events, guest speakers, and community engagement ensure that we continue to inspire and nurture the next generation of talent.

As a consistently ranked firm on Engineering News Record’s Top 500 Design Firms list, USA Today's Top Workplaces of 2024, we invite you to be part of our exceptional team. If you're passionate about creating lasting impact, thrive in a collaborative environment, and want to be part of an organization that values your growth, DeSimone is the place for you.

Join us and help build the future while working in a culture that inspires innovation, recognizes achievement, and is committed to excellence every step of the way.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

DeSimone is an equal employment opportunity (EEO) employer.