FGV Holdings Berhad is Malaysia’s leading global agri-business and the world’s largest producer of Crude Palm Oil (CPO). FGV’s operations stretch across more than 10 countries in Asia, the Middle East, North America and Europe, and are focused on three main business sectors namely Plantation Sector, Logistics & Support Business (LSB) Sector and Sugar Sector. FGV is the world’s third biggest oil palm plantation operator, has the world’s largest bulking and storage facilities for vegetable oil and is Malaysia’s top refined sugar producer.

In line with our business expansion, we would like to invite qualified and candidates to fill the following position at FGV Holdings Berhad

Job Description

Assist the Group Company Secretary/Head of Department in ensuring compliance with all relevant statutory requirements which relates to corporate secretarial matters (e.g. Bursa Malaysia Securities Berhad Listing Requirements, Companies Act 2016, Malaysian Code on Corporate Governance 2017) including filing and submission of statutory forms with the Companies Commission of Malaysia (CCM) online systems, making public announcements/ disclosures and maintaining statutory registers/records.
Assists the Group Company Secretary/Head of Department to provide advice on corporate secretarial matters in particular and other issues as well upon consultation with the Group Company Secretary/ Head of Department.
Assist the Group Company Secretary/Head of Department in scheduling, arranging and managing meetings (Board/ Board Committees/Members) properly, including attend meeting, preparing action items, drafting minutes within the timeframe, preparing proposal papers which relates to corporate secretarial and compiling meeting materials for uploading in Convene system.
Prepare and circulate Directors’ Circular Resolutions and Board Committee’s Circular Resolutions via Convene system and circulate Members’ Written Resolution within the timeframe in order to obtain timely Board or Board Committees and Shareholder’s approval.
Ensure timely update of the statutory records and registers of the assigned portfolios and ensure accuracy.
Prepare the statutory forms of the assigned portfolios accurately and ensure that the same are filed with the CCM within the stipulated timeframe.
Provide secretarial support for corporate exercise including ensuring accuracy of the information or documents and/or compliance with statutory requirements.
Provide, review and verify corporate secretarial information for Annual Report but not limited to Corporate Governance Overview Statement, Corporate Governance Report, Report of Board Committees and Statement on Risk Management and Internal Control to ensure that the relevant reports and contents of Annual Report are reviewed and approved by the Board and relevant Board Committees.
Assist Group Corporate Communications to organise Annual General Meetings/Extraordinary General Meetings in accordance with the relevant provisions of existing rules and regulations.
Liaise with Share Registrar, shareholders, external Auditors, Directors, regulatory authorities, foreign partners and internal Business Units/ Service Units pertaining to corporate secretarial matters.
Assist the Group Company Secretary to review all policies under the purview of Group Secretarial Department including FGV Board and Subsidiary Board Charter, Terms of Reference.

Executive/Senior Executive, Company Secretarial

FGV Holdings Berhad

Assists the Group Company Secretary/Head of Department to provide advice on corporate secretarial matters in particular and other issues as well upon consultation with the Group Company Secretary/ Head of Department.

Prepare and circulate Directors’ Circular Resolutions and Board Committee’s Circular Resolutions via Convene system and circulate Members’ Written Resolution within the timeframe in order to obtain timely Board or Board Committees and Shareholder’s approval.

Ensure timely update of the statutory records and registers of the assigned portfolios and ensure accuracy.

Prepare the statutory forms of the assigned portfolios accurately and ensure that the same are filed with the CCM within the stipulated timeframe.

Provide secretarial support for corporate exercise including ensuring accuracy of the information or documents and/or compliance with statutory requirements.

Assist Group Corporate Communications to organise Annual General Meetings/Extraordinary General Meetings in accordance with the relevant provisions of existing rules and regulations.

Liaise with Share Registrar, shareholders, external Auditors, Directors, regulatory authorities, foreign partners and internal Business Units/ Service Units pertaining to corporate secretarial matters.

Assist the Group Company Secretary to review all policies under the purview of Group Secretarial Department including FGV Board and Subsidiary Board Charter, Terms of Reference.

Level of Education

LLB/Bachelor in Accounting/ Bachelor in Corporate Administration/ICSA

Work Experience

Minimum 2 years of working experience in the corporate