EA & Delivery Operation Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

As the Executive Assistant & Delivery Operation Coordinator at JLL, you'll be at the heart of our operations, providing crucial support to our Country Leader and team while coordinating between our Milan and Rome offices. This dynamic role requires exceptional organizational abilities, communication skills, and a talent for multitasking in a fast-paced environment. You'll be empowered to shape the success of our business operations while embodying our belief that real estate is a human business. In this role, you'll have the opportunity to grow professionally while contributing to our mission of shaping the future of real estate for a better world.

What your day-to-day will look like:

• Manage comprehensive calendar scheduling, travel arrangements, and administrative support for the Country Leader and leadership team
• Conduct due diligence processes for clients and suppliers, creating and reviewing new contacts in internal software systems
• Serve as the vital link between our Milan and Rome offices, ensuring seamless communication and coordination
• Process and manage official company communications, including PEC (certified email) distribution to relevant stakeholders
• Coordinate with Marketing to organize internal and external events, including venue selection, vendor management, and client communications
• Support Country Leader interviews and presentations by arranging preparation meetings and ensuring timely delivery of supporting materials
• Assist with statutory obligations including Board meeting preparations, shareholder communications, and legal documentation
• Review contracts, manage Health & Safety responsibilities, and perform data entry
• Provide support to the Workplace team

Required Qualifications:

• Fluent in English and Italian (written and spoken)
• Exceptional organizational skills with proven ability to manage multiple priorities simultaneously
• 3-5+ years of experience in an administrative or executive assistant role
• Strong attention to detail with ability to review and process documents accurately
• Excellent communication skills and professional demeanor
• Proficiency with Microsoft Office suite and aptitude for learning new software systems
• Team-oriented mindset with ability to work independently when required

Preferred Qualifications:

• Previous experience supporting C-level executives
• Familiarity with corporate governance processes and documentation
• Background in real estate, professional services, or related industries
• Experience coordinating between multiple office locations
• Knowledge of event planning and execution
• Demonstrated problem-solving abilities and proactive approach
• Understanding of digital signature processes and legal documentation requirements

At JLL, we believe in the unlimited human potential to thrive when our people feel they belong and our clients and communities are included. We take pride in fostering an environment where all perspectives are welcomed and encouraged. Join us in creating real value in a world that's constantly changing.

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Location:

On-site –Milano, ITA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.