Education Advisor (2025/26 School Year)

NECESSARY MATERIALS FOR APPLICATION:
Letter of Introduction
Resume (Full Work History)
Letters of Recommendation: Three (3) current (dated within the last 3 years), professional letters (at least one from a direct supervisor)
Copy of Transcripts: Unofficial copies of all college/university transcripts
Credential Copy: Credential Copy (Proof of valid, current, and appropriate California teaching credential as a PDF print out from CTC (copy should reflect dates of issuance and expiration)
English Learner Authorization (If not embedded in credential, provide a copy of CLAD, CTEL or equivalent) if applicable

 

Education Advisor

Job Description

 

Reports To:        Director of Secondary Education/Principal (or designee)

FLSA Status: Exempt

School Classification: Certificated

Pay Scale: Range 7: $76,149 - $107,436
*Newly hired teachers for the 2025/26 school year are eligible for up to 10 years of service credit

Work Schedule: 190 days/11 months

Location: Onsite and Remote Office

 

 

Position Summary: Education Advisor (EAs) support high school students in meeting their educational goals and ensuring they are successful in an independent study environment. Required duties include administrative responsibilities and completion of all required paperwork as outlined below. EAs are required to participate in all staff meetings, trainings and/or sessions scheduled as well as develop and build community opportunities for the students, families, and community providers within the region(s) they serve. 

EA will provide direct live instruction as a virtual learning teacher in a subject area related to English, math, history, science, visual and performing arts (VAPA), CTE (Career Technical Education), a language other than English (LOTE, eg. Spanish) or electives.  EAs are expected to uphold the school's mission and shared values, philosophy, and policies and procedures.  EAs meet with students in person at the beginning of each semester and may meet students virtually for learning period meetings so long as the virtual learning period meeting (LPM) format is beneficial to the student. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

 

Professional Support:

The Education Advisor (EAs) ultimate responsibility is to ensure the success of each student on their roster. This will require a high level of knowledge in many areas and personalization of the students’ high school plans. In depth an ongoing training will be required to successfully personalize and support each student. The EA must meet with assigned students and parents to support the students’ academic needs and to facilitate adequate progress in the Common Core state standards. This includes accurately completing all educational and administrative duties and paperwork, building community and college opportunities, and other tasks as needed to achieve this goal. 

 

Education Advisor responsibilities:

1. Develops a four year graduation plan within two days of signing the Master Agreement and updates the plan each semester

2. Completes high school plan overview in student central for each student each semester.  Plan includes all relevant course information including links to log on information, syllabi, pacing guides, gradebooks, for each high school course for each student.  Links all  gradebooks to the appropriate HQT instructor and keeps the gradebook up to date

3. Completes learning period meeting notes stating the current progress in each course, and sends a follow up email after each LPM including goals for upcoming LPM, re-pacing each course as needed. 

4. Evaluates, updates, and documents student progress towards the educational plan and Common Core State Standards by examining the entire body of student learning at the Learning Period Meeting (LPM),engaging the student through evaluative critical thinking discussions, coursework demonstration , and live observation of students in their online courses

5. Collects work samples each learning period

6. Proactively seeks information and researches high school curriculum and course work opportunities

7. Ensures the parents are aware of the opportunities and benefits of independent study including but not limited to dual enrollment, personalized learning options, FAFSA, college and career options.

8. Meets students in person once per semester, or more often as needed depending upon the needs of the student

9. Stays current with UC a-g requirements, IGETC, Assist.org and school policy and procedure

10. Accurately completes the required paperwork and documentation for each student according to individual deadlines

11. Advises and supports parents and students with attention to the students’ individual strengths and interests

12. Ensures student’s academic needs are met by ordering, researching, updating and suggesting curriculum appropriate for that student

13. Suggests and provides information regarding available educational opportunities

14. Communicates and personalizes school information and emails to the parents/students with particular attention to high school related deadlines

15. Evaluates student transcripts for graduation/completion purposes

16. Attends Individualized Educational Plan (IEP), occasionally observes SAI and attends other required meetings for assigned students

17. Proctors state mandated tests and administers any charter required assessments, local assessment and mid-term and final exams

18. Participates in a WASC focus group(s) and completes assigned WASC related projects/tasks

19. Attends mandatory teacher trainings such as TEAM, College Board trainings, UC/CSU trainings and in-person conference each fall, FAFSA and Financial Aid training, College Search training, Career and Technical (CTE) training, CA Dashboard training, School Pathways training, community providers specific training, one on training with the lead coordinator, and All EA end-of-year in person training

20. Completes annual professional growth such as reading scholarly articles and books to discuss and implement evidence based practices 

21. Attends annual all- school meetings and regular regional meetings

22. Completes in-person, online and other trainings as determined necessary by the school

23. Maintains awareness of all parent and school related group emails and responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours

24. Ensures each student will  graduate ‘prepared’ as described by the CDE’s CCI by diligently monitoring students’ progress 

25. Demonstrates an understanding of school policies and procedures

26. Demonstrates an understanding of the teacher manual

27. Stays current with school policy and procedure 

28. Performs other duties commensurate with the functions and level of the position

 

Paperwork and Documentation:

The Education Advisor must accurately complete all paperwork and documentation necessary to serve each assigned student. Completed documentation must be submitted by specific due dates as specified by the school. The required documentation includes, but is not limited to, the following:

1. Master Agreements and other enrollment paperwork

2. Attendance documentation

3. Assignment and Work Record (AWR) in Pathways to document student learning--to be completed within five (5) school workdays from the date of the Learning Period Meeting (LPM)

4. Report cards

5. Purchase orders

6. End-of-year review  (performed after last day of school)

7. High school plans and paperwork

8. Maintain an accurate EA budget

9. IEP, 504 and SST paperwork

10. Progress Improvement Notification (PIN) documentation 

11. Additional paperwork as needed

 

Community and Social Engagement:

Education Advisors are responsible for building family engagement opportunities  The following list is not exhaustive, and the EA would work proactively to meet the needs of their students before they are requested.

1. Supports high school clubs by attending events or virtual meetings with students 

2. Supports Student Council by promoting community service events to all students, attending one student council meeting each semester, and joining events or virtual meetings

3. Attends one career focused field trip for high school students, or other event that was approved by the Student Services department

4. Plans and attends at least one community college tour and becomes knowledgeable about their concurrent enrollment requirements as well as all CTE options.

5. Plans and attends at least one 4 year college tour with students, or attend one college fair with students or other community event approved by Secondary Education

 

Advice and Support:

The EA is expected to serve students with varying needs. A broad base of educational knowledge as well as a thorough understanding of educational opportunities available is necessary in order to support families adequately. Additional training will be required as needed. 

The EA is responsible for answering educational questions posed by their families, performing research, using the manual, and consulting their supervisor as needed.

 

Other Duties:

1. Proctoring duties as needed during the testing season

2. Respond to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours

3. Serves and meets with students during normal business hours unless prior approval has been extended by supervisor

4. Document and report to the school’s management all formal disciplinary actions involving students; supporting management with addressing and resolving complaints from students and parents in a timely manner; ensuring compliance with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)

5. Perform other duties as assigned

VIRTUAL TEACHING ESSENTIAL FUNCTIONS and RESPONSIBILITIES

 

1. Delivers orientation, instruction, and assistance to students through a virtual classroom environment up to 4 hours per week.

2. Provides clear information to students, parents and teachers regarding class objectives, weekly assignments, homework requirements, grading rubrics and grading scale

3. Monitors the progress and learning of students through online platforms and systems and assists students with working towards mastery of content

4. Provides pacing guide for each course for student, parent, and teacher use

5. Uses a variety of assessments such as benchmark exam results, iReady and CAASPP scores and to determine and provide differentiated instructional for students

6. Employs a wide variety of teaching methods designed to create opportunities for deep understanding and differentiated instruction for all levels of ability within a class, including serving students identified with special needs

7. Collaborates with additional departments and/or teams to ensure that all students are able to access the curriculum successfully

8. Implements effective tiered intervention to ensure student success

9. Accurately grades work and provides detailed quality feedback to students

10. Holds live virtual weekly ‘drop-in’ office hours 

11. Provides parent communication and support:

1. Coordinates the parent notification of student progress, with special emphasis on student behind pace or in jeopardy of not passing

2. Provides parent with standards

3. Reviews the parent’s course outline and ensures the standards are covered and that there is adequate rigor

4. Provides parent with feedback as necessary

5. Creates a pacing guide for the year for the parent and teacher; includes due dates for assignments

12. Gives final approval on personalized courses

13. Reviews completed coursework and makes final grade determination

 

QUALIFICATIONS GUIDE

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Experience & Education: 

1. Two years of successful teaching experience in the high school setting preferred

2. Experience in a homeschool/independent study model highly desirable

3. A valid, current, and appropriate California state teaching credential for teaching staff. A copy of Teaching Credential to be provided and kept current

4. English Language Authorization required

 

Other Qualifications:

1. Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years

2. The employee is expected to acquire and maintain a working computer with an internet connection and a printer

3. Hold and maintain a valid California Driver’s License; proof of automobile insurance; and full time use of a dependable automobile that is insured pursuant to California regulations

 

Knowledge:

1. Computer and technology literacy: 

• Operate office equipment including a calculator, copier, fax machine, computer and assigned software 

• Google docs, Google spreadsheets and other online collaboration tools to send and receive information

2. Basic arithmetic calculations

3. Willingness to research and become knowledgeable of curriculum and educational resources

 

Skills:

1. Conflict resolution 

2. Record-keeping techniques

3. Methods of collecting and organizing data and information

 

Abilities:

1. Embraces Sage Oak’s core values 

2. Maintains integrity at all times

3. Works independently with little direction

4. Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner

5. Maintains flexible and adaptable mindset

6. Demonstrates sensitivity to individual differences and cultural backgrounds

7. Maintains confidentiality of sensitive and privileged information

8. Follows established procedures and meets all established deadlines

9. Builds a culture where students, parents, and teachers feel valued and served

 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Hear and speak to exchange information

2. Dexterity of hands and fingers

3. See to read a variety of materials

4. Bend at the waist, kneel or crouch

5. Sit or stand for extended periods of time

6. Lift objects up to 50 pounds with or without assistance

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Noise level is generally moderate

2. Meetings conducted in public and private settings

3. Indoor and outdoor in varying temperature

4. Employee must have available transportation and be able to drive up to 200 miles in a day

 

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.

 

EQUAL OPPORTUNITY:

 

Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.  Employer’s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.