Administrative Associate, Department of Political Science and Public Service - UT Chattanooga

The Department of Political Science and Public Service (PSPS) Administrative Associate II manages the department’s office, provides clerical support for PSPS programming, supervises a student worker, manages the departmental budget, manages the flow of information between the department and the university’s various information management systems (including financial, procurement, HR, travel, faculty records, space scheduling, course scheduling, IT, inventory, and facility maintenance), and completes other duties assigned by the Department Head to support the department’s instructional, student development, scholarship, and professional service functions.

• Manages PSPS information in the university’s information management systems (financial, procurement, HR, travel, faculty records, space scheduling, course scheduling, IT, inventory, and facility maintenance); maintains financial ledgers for each PSPS account, reconciles ledgers monthly; produces reports for the Department Head to support administrative decision-making
• Assists with planning and executing PSPS meetings and events
• Responds to email and phone inquiries; greets and assists visitors to the department, Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Provides clerical support to the PSPS Department Head
• Engages in ongoing professional development to better meet the requirements of the position and to meet university and state training requirements
• Maintains office supplies, informational materials, promotional items, and other PSPS property
• Supervises student worker

The ideal candidate will possess the following: 

• Excellent written and oral communication skills
• Basic MS Word and Excel skills and ability to acquire proficiency with complex information management systems
• Ability to produce and interpret standard financial management reports
• Ability to manage time and detailed tasks independently with frequent interruptions

Review of applications will begin on August 11, 2025 and continue until the position is filled.  Applications received by this date will receive priority consideration. 

Minimum Qualifications: 

• High school diploma or GED
• 3 years’ experience in a clerical or customer service role requiring managing multiple tasks and interfacing with information management systems

Preferred Qualifications: 

• Certified Administrative Professional or equivalent certification
• Responsibility for budget management and reporting
• Clerical experience in higher education
• Skill in using UT’s financial management system or similar Oracle cloud platforms
• Advanced MS Word and Excel skills

The University of Tennessee at Chattanooga is in the heart of one of Tennessee’s largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching scholars in 128 undergraduate degree programs and 55 graduate programs—at both the master's and doctoral levels. UTC and Chattanooga—nationally recognized for its downtown redevelopment and wealth of outdoor recreation—are inextricably linked, and the University is central to the workforce and economic development efforts of the region and the state.

Colleges of Arts and Sciences; Business; Engineering and Computer Science; Health, Education and Professional Studies; and the Honors College are home to an array of award-winning programs from Nursing to Computer Science, Entrepreneurship to Veteran Student Support. Innovation is a strategic focus, and UTC research and development in smart city technology is an industry leader. UTC is the first and only university in the country with access to a managed, commercial quantum computing network, and we are introducing an artificial intelligence initiative involving entities across campus and engaging partners throughout the region. 

UTC is a driving force for achieving excellence, and our mission is to actively engage students, faculty and staff; embrace diversity and inclusion; inspire positive change; and enrich and sustain our community.