Director of Space Management - Facilities, Planning, and Management

The Director of Space Management provides oversight and management of all campus space planning, inventory management, space assignments, and utilization efforts. 

 

• Leads FPM (Facilities, Planning, and Management) efforts to classify and process all new space requests
• Serves as primary point of contact for Academic Affairs, Enrollment Management, all Colleges, Academic units, and other campus units as necessary
• Directs efforts to validate the needs of driving space requests, identifies potential solutions, and presents a menu of options as appropriate
• Manages the planning of space assignments for all campus moves, particularly those required to accommodate renovations or support departmental moves and communicates with affected units
• Develops or adapts space guidelines, procedures, policies, and governance models for adoption as campus standards
• Convenes a space governance group that helps validate the reasonableness and priority of incoming space requests which includes potential validation of accreditation requirements, reallocating space based on utilization data, etc.

 

• Manages the preparation of communications, presentations, and documentation concerning space management for executive-level UTC administration, including the Chancellor, Provost, and the Executive Leadership Team
• Coordinates the assessment of space needs and provides recommendations for both permanent and temporary space assignments and changes in conjunction with the appropriate space management committee and other campus partners
• Provides recommendations to improve space use efficiency
• Develops and maintains space management benchmark and metric dashboards for publication within the UTC community

 

• Directs the coordination of all aspects of central and department-scheduled instructional space inventory which includes working with Academic Affairs, OPEIR, the Registrar, and Enrollment Management to address gaps in classroom capacity
• Utilizes enrollment and research growth projections to anticipate necessary adjustments and manage strategically
• Monitors and reports on centrally scheduled instructional space capacity based on code compliance and class scheduling and identify any discrepancies
• Oversees annual audits of all spaces to verify space classification, physical attributes, occupant assignment, furnishings, seat counts, use, and other pertinent data
• Coordinates the collection and maintenance of building and space physical attributes as needed to support facility management needs
• Monitors and reports the disposition of vacated space
• Reports space changes as required to maintain accurate single-line floor plans

 

• Oversees the management of the campus-wide building and rooms database and the annual UT System Schedule D and Schedule F reporting as needed for the annual funding cycle
• In coordination with campus partners, researches and applies THEC Space Allocation Guidelines, Federal Facilities Inventory and Classification Manual (FICM), Federal Classification of Instructional Programs (CIP) standards, Council for Educational Facility Planners International (CEFPI), and other industry standards and benchmarks to determine space classifications, utilization efficiencies, and square footage standards
• Organizes the collection and maintenance of accurate square footage, occupant capacity, space type, use/occupant data, egress information (number of exits, distance), and room numbers as required for system-wide databases and mandated reports (DASH, Planon, THEC, etc.)

 

• Leads UTC's effort regarding annual UT System mandated campus-wide space survey
• Serves as the primary point of contact for the campus and UT System regarding the annual survey
• Interfaces with and updates the UT System Office and databases as needed
• Reads and intimately understands all associated documentation
• Maintains informal campus documentation as needed
• Works with emergency management and room use scheduler(s) to ensure that information within Banner, EMS, or other room scheduling software is coordinated and synced with the campus space database(s)

 

• Prepares space classification and utilization data as necessary to support the annual Capital Submittal
• Establishes and communicates room numbering methodology in conformance with UT System and architectural standards
• Assigns and maintains room numbers to ensure consistency within databases, locksmith records, and physical room signage

 

The ideal candidate will possess the following:

• Thorough knowledge of space management, planning, and analysis
• Broad knowledge of software applications (word processing, spreadsheet, database, scheduling, CMMS, and CAD/Revit/BIM)
• Knowledge of space management, occupancy planning, departmental moves, and leasing within an institutional or campus environment
• Knowledge of energy auditing and management
• Knowledge of operation and optimization of a CMMS platform
• Excellent interpersonal communication (written and verbal) skills and management abilities
• Demonstrated presentation skills
• Advanced ability for data analysis and reporting
• Detail-oriented and highly organized
• Ability to manage changing priorities and deadline-driven work
• Demonstrated ability to balance competing priorities diplomatically
• Sustainability initiatives
• Supervisory/management training
• Extensive experience applying knowledge of building, life safety, and fire codes to manage space and plan occupancy
• Management of space inventory and planning of departmental moves to support multi-million-dollar construction and renovation projects

 

 

The review of applications will begin August 11, 2025, and will continue until the position is filled.

 

 

Minimum: Requires a bachelors degree in architecture, interior design, management, communications, or related degree; six (6) years of substantial experience in space management, occupancy planning, or facilities planning, which includes three (3) years of oversight/management responsibilities in a facilities organization (or equivalent entity) responsible for space management, workplace planning, and space utilization; or an equivalent combination of education, training, and experience. A valid driver's license is required.

 

Preferred: Two (2) years of experience in a leadership role within a facilities organization (or equivalent entity) of more than 50 employees and annual expenditures exceeding $5 million; space management leadership role within a higher education institution or large corporate setting or similarly scaled institutional environment; and active membership and participation in industry organizations is preferred.