Administrative Specialist

Key Functions and Expected Performance:

Events Management:

• Supports VCL events including the center and campus-wide events.
  • Professional development events
  • Student-centered programming
  • Tutoring hours
  • Faculty working groups
  • International Education Week
  • Conferences
  • Global Engagement Fellows
  • VCL Artist in Residence
  • Language Tables
  • Distinguished Guest Speakers
• Reservation of VCL facilities and logistical support for all events held at the VCL and VCL Satellite in Rothschild College.
• Participates in the design of outreach initiatives.
• Data collection for all VCL related activities for reporting purposes.

 

Administrative:

• Reservation and organization of the center’s facilities and equipment.
• Assist with Director project timelines.
• Serves as liaison between VCL Director and stakeholders for operations of the VCL Satellite.
• Coordinates email communications with A&S faculty regarding VCL programming, as directed.
• Establishes language tutoring schedules.
• Manage all VCL student workers.

 

Technical:

• Development, administration, and updates of VCL website (calendar, events, etc.).
• Responsible for social media account management.

Program Support:

• Provides support for VCL Programmatic Initiatives, including:
  • Global Engagement Fellows
  • VCL Scholars
  • VCL Artist-in-Residence
  • Language Tutoring
  • VCL Satellite Operations

Other assignments, as needed.

 

Qualifications:

• A High School Diploma or GED is required.
• A Bachelor’s Degree from an accredited institution of higher education is strongly preferred.
• Proficiency in a second language is preferred.
• Strong organizational & analytical skills is necessary.
• Resourceful and detail-oriented is necessary.
• Excellent interpersonal written & oral communications skills is necessary.
• Ability to plan, develop, and coordinate multiple projects is necessary.
• Ability to work both as a member of a team & independently is necessary.
• Microsoft Office proficiency (including Word and Excel) is necessary.
• Experience interacting with multilingual clients (or colleagues or environments) is preferred.
• Adobe Professional is preferred.
• Experience with graphic design.

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.