Facilities Manager

Description

Position Function: 

The Facilities Manager oversees maintenance and security related needs of the facilities and grounds of ACH Child and Family Services property. Facilities Manager will direct Facilities Technicians and perform needed building and equipment repairs and all general maintenance and safety work. The Facilities Manager is also responsible for scheduling work assignments of all maintenance technician staff, completion of maintenance requests tickets, group home/building checklist and reports, and upkeep of agency. The role requires sensitivity to the cultural and socioeconomic characteristics of the service population and alignment with ACH’s mission, values, and themes.

Requirements:   

Education: High school diploma or GED required; trade school or college degree preferred.

Experience: 

• Experience in general maintenance, carpentry, construction, HVAC, plumbing, electrical, janitorial services, groundskeeping, and vehicle upkeep.
• Working knowledge of vendor contracts, OSHA standards, ADA compliance, and federal, state, and local health and safety regulations.
• Experience supervising maintenance staff or related personnel.

Functional: 

• Strong interpersonal, organizational, and leadership skills.
• Ability to plan, prioritize, and initiate work assignments for maintenance staff.
• Effective communication with contractors, suppliers, and ACH staff.
• Ability to tolerate physical activity including walking, standing, climbing, lifting (up to 100 lbs), and squatting.
• Ability to respond to emergencies and assess health, safety, or occupational hazards.
• Valid Texas driver’s license and the ability to operate various agency vehicles, including multi-passenger vans, trucks, tractors, and riding mowers.
• Driving record must meet agency insurance guidelines.
• Must be able to successfully complete a background check, drug screen, and a TB test. 
• Must be available to respond to after-hours emergencies and serve in an on-call rotation as needed, including nights, weekends, and holidays.

Working Conditions: 

Exposure to the normal hazards of light industrial environment which includes electric hand tools, welders, power saws, chemicals used for general cleaning and building maintenance. Exposure to illness and biohazards. Environment will also consist of external settings, with associated heat and cold exposures.

Exposure to Confidential Information:

Maintain confidentiality & follow policies related to personal records & client records.

Key Expectations/Responsibilities:

Ethical Leadership & Team Supervision

• Maintain high ethical standards which are outlined in the ACH Child and Family Services Code of Ethics.
• Hire, train, and supervise Facilities team members.
• Manage teamwork schedules, timesheets, time off requests, and assignments for fieldwork.
• Set performance goals for team members, reviewing and coaching on performance and completing annual performance reviews
• Meet regularly with the Director of Facilities for updates and planning.

Maintenance, Compliance & Field Operations

• Monitor and maintain records of facility inspections, maintenance logs, service tickets, and warranty documentation.
• Ensure agency vehicles are maintained and documented appropriately.
• Oversee purchasing and distribution of maintenance supplies.
• Coordinate vendor and contractor work, ensuring completion, quality, and compliance.
• Oversee organization of shops, storage areas, and workspaces.
• Manage security-related systems, including keycard access and camera systems.
• Ensure agency buildings and vehicles meet state licensing standards.
• Ensure annual inspections and required maintenance are completed timely.
• Maintain attractive and well-kept grounds at all agency sites.
• Ensure timely and clear communication with staff regarding maintenance tickets.
• Respond to emergency situations (e.g., facility damage, weather-related events) promptly and effectively.
• Work collaboratively with all agency departments to ensure client and staff needs are met for a safe and welcoming environment.
• Ensure compliance with OSHA, ADA, fire safety, building codes, and other applicable regulations.
• Assist in developing and monitoring the Facilities budget; review and confirm vendor invoices.
• Lead or assist in facility improvement projects, renovations, and upgrades.
• Participate in agency emergency preparedness planning and implementation.
• Use and maintain work order tracking systems and building maintenance systems.
• Perform other duties as assigned by the Director of Facilities.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

Requirements

Education: High school diploma or GED required; trade school or college degree preferred.

Experience: 

• Experience in general maintenance, carpentry, construction, HVAC, plumbing, electrical, janitorial services, groundskeeping, and vehicle upkeep.
• Working knowledge of vendor contracts, OSHA standards, ADA compliance, and federal, state, and local health and safety regulations.
• Experience supervising maintenance staff or related personnel.