Description

A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials. A&K has sales offices, and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive inventory of track materials across the nation. Our mission is to provide innovative solutions to promote lasting railway infrastructure.

The Executive Assistant position provides high-level administrative support to both the Executive Vice President of Sales and the Executive Vice President of Operations, while also assisting with day-to-day office management tasks. This individual will play a key role in improving efficiency across multiple departments, coordinating communication, organizing schedules, and ensuring seamless execution of operational and sales initiatives. The position offers the opportunity to learn about the railroad material supply industry, gain exposure to nationwide operations and sales efforts, and work closely with senior leadership.

Provide comprehensive administrative support to the EVP of Sales and VP of Operations, including drafting and editing emails, memos, reports, and internal communications.
Manage complex calendars, schedule and coordinate meetings, prepare agendas, and send reminders for both executives.
Answer and direct phone calls and serve as a primary point of contact for internal and external inquiries.
Assist in the preparation of presentations, proposals, and reports for executive and customer meetings.
Support data entry and management within A&K’s enterprise and CRM systems, ensuring accuracy and timeliness.
Coordinate and arrange domestic and occasional international travel for both executives, including flights, lodging, and itineraries.
Work collaboratively with regional sales personnel, operations teams, and other departments to support key initiatives and special projects.
Manage and oversee general office operations, including ordering supplies, coordinating office services, and ensuring a professional and organized work environment.
Assist in planning and execution of company events, training sessions, and leadership meetings.
Handle confidential information with discretion and maintain a high level of professionalism in all interactions.

Requirements

Strong organizational skills with the ability to multitask and manage competing priorities in a fast-paced environment.
Excellent written and verbal communication skills.
High attention to detail and accuracy in data entry and document preparation.
Ability to listen, understand, and follow directions effectively.
Customer service oriented with a proactive and solution-focused approach.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Preferred Qualifications:

2–5 years of experience as an Executive Assistant or Administrative Assistant supporting C-Suite or senior executives.
Experience managing multiple executive calendars simultaneously.
Experience preparing professional presentations and reports.
Prior experience with ERP or CRM data entry systems.
College degree or equivalent experience in business administration, sales, or related field.
Prior administrative experience in operations, sales, or office management is a plus.

Compensation & Benefits:

Competitive salary commensurate with experience
Medical, Vision, and Dental Insurance
401(k) with Company Matching
Paid Time Off and Paid Holidays
Career advancement opportunities