Procurement Coordinator

Procurement Coordinator Responsibilities

Responsible for receiving and completing orders, reviewing all tracked and received shipments and assessing vendor pricing and performance including but not limited to creating purchase requisitions and purchase orders.

Purchase Request (PR) & Purchase Order(PO) Management

• Solicit and review supplier quotations in accordance with clients sourcing and procurement policy.
• Procure to Pay experience 
• Compare quotes across suppliers to ensure best value, and escalate for sourcing intervention where necessary.
• Create PRs as requested by stakeholders, and in accordance with standards of procedure.
• Ensure timely approvals & PO issuance.
• Track and monitor order delivery timelines and milestones post-PO issuance.
• Coordinate with suppliers and internal teams to ensure timely receipt of goods and services.
• Manage partial receipts and confirm final delivery through designated tools.
• Facilitate Goods Receipt through Advanced Shipment Notification (ASN) and Lease Exhibit processing.
• Actively facilitate the timely Goods Receipt (GR) entry in systems to ensure accurate invoice matching and payment.
• Log and escalate any delivery issues (e.g., damaged goods, discrepancies) for resolution.
• Facilitate the reduction of After-the-Fact PO issuance rate to less than 5% monthly.
• Ensure POs have sufficient funds as invoicing takes place and escalate to appropriate stakeholders as needed.
• Support adherence to contract terms, pricing, and service-level agreements during procurement execution.
• Validate received invoices against the contractual amount. 
• Escalate inconsistencies between quotations, contracts, and invoices proactively and ensure effective resolution.

Procurement Helpdesk L1

• Resolve internal and external inquiries regarding purchases, supplier onboarding, supplier invoicing issues, and payment escalations.
• Execute a proactive review of invoice submissions for accuracy against purchase orders and contracts, and facilitation of the On-Time-Payment rate to suppliers staying above 95% monthly.
• Timely resolution of invoice holds and supplier payment issues, triaging as required with stakeholders.
• Work closely with internal Uber and supplier teams to facilitate resolution of pending issues.
• Provide transactional and internal review support on the PR/PO process as requested by stakeholders.
• Act as a subject matter expert and liaison between Uber business stakeholders, Sourcing, Finance Operations, Accounting teams, and suppliers.

Reporting

• Prepare reports and provide basic analysis of the data, including On-Time-Payment rate to Suppliers, After-the-Fact Purchase Orders, PO balances vs actual invoiced amounts, contracted vs invoiced amounts, and other reports as requested by Uber stakeholders.
• Provide timely ad hoc and recurring reports as per specifications. Frequency of reports to be determined mutually between Milestone and Uber. 

Data Integrity validation

• Maintain associated tracking, reporting, validate information consistency and evaluate discrepancies across various Uber systems such as Coupa, Oracle, ServiceNow, and others as directed or per established procedure, for example: contract metadata maintenance and validation against associated information on Purchase Orders or in the established budgets.

Ad hoc Request Support

Provide additional ad hoc requested services similar to data entry transactional work, basic analysis and recommendations as needed, and as available time allows for.