Role Summary:
Responsible for handling procurement activities related to IP-based hardware and services, including switches, IP phones, licenses, and renewals. The role requires coordination with vendors, preparing RFQs, managing asset tracking, and ensuring timely renewal of software/hardware licenses.

Key Responsibilities:

Source and procure network hardware and Software (e.g., desktops, Laptops, switches, routers, IP phones) from approved vendors.
Manage quotation requests (RFQ/RFP), price comparison, and vendor negotiations.
Track and maintain inventory of IT assets and licenses.
Coordinate with the IT operations team to ensure timely renewal of software licenses, warranties.
Maintain accurate records of purchases, contracts, and invoices.
Evaluate vendors based on price, quality, and delivery performance.
Create and update procurement documents such as purchase orders (POs) and vendor agreements.
Maintain procurement compliance as per company policies and audit requirements.
Track delivery and installation of hardware; escalate vendor delays if needed.
Collaborate with finance for payment processing and budget alignment.

Required Skills:

Experience in hardware/network equipment procurement
Knowledge of Cisco, HP, Fortinet, or other switch/IP phone brands
Familiarity with software licensing models (Microsoft, Fortinet, etc.)
Proficient in Excel and other procurement systems
Strong negotiation and vendor management skills
Ability to multitask and meet procurement deadlines
Fluent in English (written and verbal) for effective communication with global vendors and internal stakeholders.

Qualifications:

Bachelor’s degree in IT, Electronics, Supply Chain, or equivalent
2–5 years of experience in IT procurement or IP operations

Preferred Certifications (not mandatory):

ITIL Foundation
Cisco CCNA (basic understanding helpful for hardware evaluation)

Work Mode:
On-site

IT Procurement Executive

Qube Cinema

IT Procurement Executive

Qube Cinema