Executive Assistant

iFIT’s vision is to create the world's most holistic health and fitness platform, integrating all elements of health - physical fitness, mental health, nutrition and active recovery - into a seamless interactive experience. We develop proprietary software that learns and adjusts to the habits of each person as it delivers immersive content that guides them on their own individual fitness journey.

 

We are currently seeking an ambitious pace-setter to join our team as an Executive Assistant Logan or Park City, UT.

 

ROLE COMMITMENTS

• Manage complex calendars, prioritizing effectively and ensuring seamless meeting transitions.
• Facilitate clear, concise communication between the executive and key stakeholders.
• Plan and coordinate detailed travel itineraries, aligning with time zones and preferences.
• Filter urgent matters and delegate to keep executives focused on high-priority tasks.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage executive calendar, meetings, travel, and correspondence.

• Draft and edit communications, presentations, and documents.

• Handle incoming and outgoing communication on behalf of C-suite executives.

• Schedule and coordinate Board meetings, agendas, and materials.

• Arrange Board Member travel and accommodations, ensuring a seamless, first-class experience.

• Maintain board activity records and ensure governance compliance.

• Organize executive meetings, including logistics, agendas, and follow-ups.

• Attend meetings, take minutes, and track action items.

• Handle sensitive information with discretion.

• Maintain secure records of confidential documents.

• Support special projects and track progress to ensure timely completion.

Qualifications

Education and Basic Qualifications

• Bachelor’s degree from an accredited institution in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience as an Executive Assistant supporting C-suite executives.
• Authorized to work in the United States without sponsorship.

 

Preferred Qualification

• Proficiency in Google & Microsoft Office Suite, Slack, Zoom, and project management tools.
• Exceptional organizational, communication, and multitasking skills.
• Demonstrated ability to thrive in a fast-paced, dynamic environment.
• Experience planning and executing high-level events and meetings.
• Strong problem-solving skills and a proactive, resourceful approach.