Information Technology Specialist

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Our goal is to achieve food security for all and make sure that people have regular access to enough high-quality food to lead active, healthy lives.

The FAO Partnership and Liaison Office in the Republic of Kazakhstan is responsible for developing, promoting, overseeing, and implementing strategies for addressing food security, agriculture, and rural development priorities in the country in close collaboration with the Ministry of Agriculture of Kazakhstan and other national stakeholders.

Reporting Lines

The Information and Communications Technology (ICT) Specialist will work under the direct supervision of the Investment Support Officer/OiC FAO in Kazakhstan, the day-to-day coordination of Programme Officer/Team Leader.

Technical Focus

The Information and Communications Technology (ICT) Specialist will be responsible for ensuring the secure, stable, and functional operation of ICT systems that support Staff and Affiliate Workforce.

Tasks and responsibilities

- Provide IT assistance to Staff and Affiliate Workforce for organizational-related issues;
- Perform any other duty assigned by the regional ISD related to the IT Services;
- Stay committed and ready to take-up any assignment given by supervisor;

User support
•    Assist in the presentation of display materials and videoconferencing events;
•    Provide orientation to new users on the IT rules and regulations, in particular related to equipment, software, and IT security matters;
•    Provide instructions to users on existing technology and potential use (SharePoint, Onedrive, Teams, Zoom, MS Office, Intranet, etc.); 
•    Provide instruction to users on guidelines, policies, and standards.
•    Receive, log and monitor requests related to IT matter, in the ServiceNow system, resolve IT-related issues to FAO standard equipment, escalate those issues that cannot be solved to the ISD of the Regional Office, monitor progress and resolution.
Network and connectivity
•    Assist to develop an adaptable and effective office network infrastructure (LAN and WAN) and the respective office connectivity contract, updates changes in COIN;
•    Maintain the office networking maps up to date, the architecture and technical specification of the network infrastructure (LAN and WAN), regularly updates ISD and CSI Network Team;
•    Ensure security of the network by following security policies and report problems when they are detected.

IT Equipment
•    Keep track of IT assets and maintain the local office IT inventory list up-to-date and updates GRMS asset list regularly as per current policy;
•    Monitor IT equipment expiry dates on a monthly basis and take upgrading/replacing measures in time;
•    In case of equipment to be granted to external organizations, follow the MS502 procedures and inform the ISD accordingly;
•    Assist to assign new equipment and update the IT equipment inventory list on the regional assets record on regular basis.

Corporate and non-corporate software
•    Ensure that all the official equipment (desktop and laptop) in the office are up to date in terms of the corporate policy and requirements;
•    Inform users that all the non-official equipment cannot connect to the corporate network or using corporate services, except Wi-Fi public internet connectivity;
•    For all non-corporate software follow the clearance process and ensure that no non-corporate software is installed in FAO equipment without official clearance;
•    Ensure security and privacy of user identity (user credentials) and data managed by the user, following the relevant corporate policies.

Troubleshooting:
•    Support the corporate IT Services according to the current policies and regulations, ensuring the timely provision of the Post Incident Report (PIR) to the regional ISD;
•    Troubleshoot requests related to IT hardware, software and services issues, reporting and recording accordingly in the corporate service management system;
•    Fulfill requests the SLAs, and when this is not possible to escalate the issue to the regional ISD; 
•    Manage all troubleshooting through helpdesk, prepare proper logs and keep records of completed tasks on the helpdesk ticketing tracking system.

Planning and proactive work
•    Support regional ISD providing all the needed assistance in terms of the ABC categories timely (IT Management and Support matters);
•    Identify the future needs in the office in terms of equipment, connectivity and moves, timely informing the ISD;
•    Perform a simulation of the Disaster and Incident recovery plan, reporting to the regional ISD about the planning, execution, lesson learnt and proposed improvements;
•    Be aware of all the IT Division policies and ensure to follow them accordingly.

•    Bear the responsibility for maintenance of IT equipment, hardware and software systems, LAN points, network services in Country Office; 
•    Participate in UN ICT Task Force team;
•    Install and configure new hardware and software on the office PCs; 
•    Arrange for repair of IT equipment;
•    Maintain confidentiality with regard to the information being processed, stored or accessed;
•    Provide support in the preparation of technical specifications for office and IT equipment;
•    Provide other IT services during the meetings and workshops and other duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
•    University degree in information and communications technology, information systems, Information Technology, Computer Science or relevant field.
•    Two years of relevant experience information and communications technology, information systems, Information Technology, Computer Science.
•    Working knowledge of English and Russian.
•    National of Kazakhstan or resident in the country with a valid work permit.

FAO Core Competencies
•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
•    Excellent written and verbal communication skills.
•    Extensive knowledge of IT governance policies and procedures.
•    Excellent problem-solving skills and client service experience in resolving IT issues.
•    Proficient in system development and office automation skills
•    Very good knowledge of Microsoft 365, systems installation and configuration, Internet and office technology equipment.
•    Networking and IT Equipment support

Selection Criteria 
•    Good knowledge of computer operation of the MS Office applications, Internet and office technology equipment
•    Extent of technical and practical experience on the day-to-day operational activities of the project or programmes.
•    Communication, writing and presentation skills in English and Nepali.
•    Ability to work with a multidisciplinary and multicultural team.
 

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

 ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
• Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.org
• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT