Site Facilities Manager @ Osaka

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Overall Role

The primary responsibilities in managing small sites (Osaka, Nagoya, Hiroshima and Fukuoka site) with each onsite team members

Site Operations Management

• Managing site facilities operations for Osaka, Nagoya, Hiroshima and Fukuoka (future) with the team in Osaka
• Provide the backup support for each site
• Managing access control and badge creation
• Establish the relationship with key users for smooth operation
• Assist in the implementation of Industry Best Practice operations
• Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained
• Set up SOPs and maintain to the latest version

Finance Management

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Ensure prompt and accurate management of Budget/Purchase orders/Invoices

People Management

• Actively encourage an environment that supports teamwork, co-operation, performance excellence and personal success.
• Provide the backup solutions for the team to provide the stable operation

Vendor Management

• Provide the management of all contractors on both principal and agency management to ensure they perform to the required standards (including inspection of vendors’ works)
• Provide the procurement of vendors and services as required

Support Project Management

• Support the project and MAC in each site with each facilities coordinator
• Set up the facilities operations for new site

Support Country Lead

• Managing operational performance with KPI score.
• Achieve the saving target with team member.
• Contract management
• Consolidate information & generate reports, communications & documents as required

Candidate Specification

・  More than 5 years experience on Facility Management / Hospitality services or related field

・  More than 3 years experience on People management and vendor management

・  Good communication and presentation skills

・  Mind-set of diversity and inclusion

・  Native level in Japanese and business level in English

・  Knowledge and skill for Microsoft applications (Excel, PowerPoint, Word, Outlook)

・  Self-motivated; confident & energetic

・  Strongly goal-oriented – focuses on meeting all performance targets.

Team player – cooperates and works well with others to meet targets.

Location:

On-site –Osaka, Japan

Job Tags:

Hiring, Transition Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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