Spec, Human Resources

Position Title: Specialist, Human Resources  
Employee Type: Full-Time Regular 
Supervisor Title:  Manager, Human Resources 
Division: Head Start, U.S. Programs  

Save the Children 

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world’s hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you’re creating positive, irreversible change for children, and the future we all share. 

The Role 

Save the Children’s U.S. Programs (USP) division is committed to ensuring that all children in rural America have a healthy, strong foundation to thrive as learners and in life. We operate Head Start (HS) and Early Head Start (EHS) programs in five (5) states serving children and families in rural communities. Save the Children is seeking a Specialist, Human Resources to support 4 Head Start programs in Louisiana. In this role, you will execute a range of administrative functions including, but not limited to, maintaining personnel records, supporting timesheet management, tracking leave, and processing renewals of background checks and certifications. You will report directly to the HR Manager for Louisiana and support other HR projects and tasks as assigned.

What You’ll Be Doing (Essential Duties)*
*not inclusive of all role responsibilities. May be subject to change. 

Personnel Records Maintenance (50%)

• Add new employees into HRIS and ChildPlus databases; conduct regularly audits and make changes as needed.
• Assist in routine personnel file audits and updates, maintaining licensing binders at centers and uploading required documents.
• Ensure confidentiality and security of personnel records to protect employee information as required by Save the Children policies and state and federal regulations.
• Process/update MySource with employee changes to include position changes, salary changes, location changes, etc. as instructed by HR manager.
• Execute all CCCBC renewals, this includes tracking expiration dates, contacting employees to process renewal applications, and coordinating fingerprinting appointments and payments.
• Maintain spreadsheets with important items needing date follow-ups, such as time left for employees to obtain education credentials, CDA expirations, CPR/First Aid expirations, etc.

Time and Leave Management (20%)

• Ensure proper practices are used in managing short term disability, workers’ compensation, and regularly review and track employee disability and workers compensations claims for approval dates, extensions, etc.
• Provide support with processing furloughs; updating furlough spreadsheets with dates provided by HR manager, creating furlough letters, and communicating with staff to support transitions.
• Send bi-weekly timesheet reminder emails to individual supervisors to ensure timely completion and submission of all timesheets.

HR Management Support (30%)

• Confer with Assistant Program Directors and Education Managers to update classroom placement lists monthly, communicating vacancies and processing changes
• Visit centers and admin offices monthly to connect with people managers and employees, and support employee engagement efforts
• Order name badges for new employees and replacements as needed
• Support Day One Onboarding activities, as needed
• Assist with new program start-up activities related to HR

Required Qualifications

• Minimum of a High School Diploma or equivalent, plus at least 3 years of relevant experience
• Demonstrated organizational skills and attention to detail
• Effective time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English
• Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
• Willingness to travel locally up to 25%; ability to drive a fleet or rental vehicle for Save the Children business travel

Preferred Qualifications

• Experience leading or working on projects, audits or assessments
• Experience working with Head Start, childcare, or other early education entity

Additional Qualifications  

• Physical Requirements related to essential functions: Ability to perform medium to heavy physical work exerting up to 50 pounds of force occasionally, up to 20 pounds frequently and up to 5-10 pounds constantly, performing such activities as sitting, crawling, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting and grasping. This also includes some duties that require repetitive action and motion skills, keyboarding, and computer use.  
• Clear pre-employment background check requirements, including local, state, and national criminal records check, sex offender registries, employment, and education verifications (including child abuse registry check if required by state regulations) and pass all state and local health requirements required post job offer and prior to employment.  
• This position will require the incumbent to operate a motor vehicle to fulfill certain essential functions of the job. The incumbent should maintain a valid driver's license and remain in compliance with any Save the Children policies pertaining to the safe operation of motor vehicles.  
• Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified.  

Compensation  

The base pay for this position starts at $45,704. Actual base salary may vary based upon, but not limited to, experience, credentials, base salary of internal peers and other relevant qualifications specific to the role.  

About Us 

We are looking to build an inclusive team at Save the Children. We offer a range of outstanding benefits to support this goal: 

• Paid time off: 10 days winter break and 5 days spring break, 5 personal days, 11 holidays plus 2 floating holidays per year. 
• Health: Competitive health care, dental and vision coverage for you and your family.  Employer paid short term disability and long-term disability benefits.   
• Health Savings Accounts (HSA): Option to select HSA if enrolled into a High-Deductible Health Plan in which the company matches a portion of its contribution.   
• Flexible Spending Accounts (FSA): Option to enroll in health care and dependent care options. 
• Life: Agency paid life and accidental death and dismemberment benefits (AD&D). 
• Family: Parental/adoption, fertility benefits   
• Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees   
• Retirement: Retirement savings plan with employer contributions (after one year)  
• Wellness: Health benefits and support through Calm and company-hosted events   
• Employee Assistance Program: Free and confidential assessments, short-term counseling, referrals, and follow-up services  
• Learning & Growth: Access to internal and external learning & development opportunities and mentorships. Certification and tuition assistance.   

Click here to learn more about how Save the Children US will invest in you. 

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. 

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all. 

If you require disability assistance with the application or recruitment process, please submit a request to applicantsupport@savechildren.org.