Senior Registration Assistant - UNOPS LICA-5

Hardship Level (not applicable for home-based)

A (least hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate Type

UNOPS LICA5

Target Start Date

2025-08-01

Deadline for Applications

July 29, 2025

Terms of Reference

IMPORTANT INFORMATION:

• This position is advertised to internal applicants. Only Mexicans or candidates holding a permanent residency or valid work permit in México will be considered eligible (attach the corresponding document in the application).

• Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern, is subject to proof of full vaccination against COVID-19, independently of contract type and duration. The selected candidate(s) will be required to provide proof of vaccination prior to recruitment.

• Applications are encouraged from all qualified candidates without distinction on the grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

• Only short-listed candidates will be notified. The recruitment process might/could include a written test and/or oral interview for this job opening. No late applications will be accepted.

• UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).

• This position is offered under UNOPS Local ICA contract until 31/12/2025 with possibility of extension.

• Remuneration: A competitive compensation and benefits package is offered. For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations. UNHCR also offers comprehensive medical insurance and pension plans.


1. General Background
(Brief description of the national, sector-specific or other relevant context in which the individual contractor will operate)

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950, by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.

In more than six decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about 60 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environments, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.

In Mexico, at the request of the Mexican authorities, UNHCR is also providing support in the area of internal displacement. Particularly in the area of registration, in 2024 UNHCR published the Guide for the registration of internally displaced persons with the Federal Government (Please see: https://www.acnur.org/mx/noticias/comunicados-de-prensa/upmrip-y-acnur-presentan-guia-para-el-registro-de-personas-en ), while UNHCR supports diverse priority local governments in strengthening the IDP registry, as well as their design and implementation, many of these activities with the support of European Civil Protection and Humanitarian Aid Operations (ECHO) in 2025.

The Snr. Registration Assistant is a member of the registration team and is supervised by a more senior colleague and will work together with the Internal Displacement and Registration sub-units of the Protection Unit to provide technical support in IDP registration processes. The incumbent is responsible for supporting all activities related to IDP registration, which include functions related to registration forms design and filling, registration interviews, data management and reporting, and development of referral pathways for registered populations. The Snr. Registration Assistant liaises with protection staff, authorities and other partners to ensure timely identification and referral of registered IDPs, for protection follow-up.

2. Purpose and Scope of Assignment
(Concise and detailed description of activities, tasks and responsibilities to be undertaken, including expected travel, if applicable)

Under the overall supervision of the Internal Displacement and Registration sub-units, the Snr. Registration Assistant will perform the following tasks:

• Support UNHCR's overall strategy on IDP registration, primarily with authorities but also with other relevant actors, including civil society organizations.
• Assist in the design and implementation of methodologies for IDPs registration and referral pathways for registered IDP.
• Support authorities and other relevant actors in identifying individuals with specific needs and ensure timely referral to protection follow-up as required.
• Refer cases to other units within the office and to implementing partners as necessary.
• Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation.
• Draft correspondence and reports relating to registration activities in the Operation, when required.
• Provide statistics and draft reports related to registration data, as requested.
• Draft and submit reports and statistics related to registration.
• Assist on short missions in different duty-stations
• Support on requirements elicitation activities and testing over registration system projects for internal displacement
• Perform other related duties as required.


3. Monitoring and Progress Controls
(Clear description of measurable outputs, milestones, key performance indicators and/or reporting requirements which will enable performance monitoring)

• Weekly/Bi-Weekly analysis/discussion of cases
• Application of UNHCR rules and regulations
• Registration forms
• Concept notes for the design and implementation of registers of IDPs
• Trainings and workshops

4. Qualifications and Experience
(List the required education, work experience, expertise and competencies of the individual contractor. The listed education and experience should correspond with the level at which the contract is offered.)

a. Education (Level and area of required and/or preferred education)

• Completed high school or its equivalent with certificate / training in Social Science, Statistics, Mathematics, Information Technology or other related area.
• Management of MS Office technology.
• Advanced command of the spoken and written English language (Writing skills in Spanish and English)

b. Work Experience
(List number of years and area of required work experience. Clearly distinguish between required experience and experience which could be an asset.)

• Minimum 2 years relevant experience with High School Diploma; or 1-year relevant work experience with Bachelor or equivalent or higher.
• Experience working with vulnerable populations.
• Experience with forced displaced populations
* Experience with data collection through mobile phones or tablets will be an advantage.

Desirable
Experience in working with UNHCR proGres software.
Experience in internal displacement
Strong understanding of the principles of and concepts of international protection and UNHCR.
Training in registration, operational data management or information management.

c. Key Competencies
(Technical knowledge, skills, managerial competencies or other personal competencies relevant to the performance of the assignment. Clearly distinguish between required and desired competencies)

Functional Skills
*DM-Data Management
*IT-Computer literacy
MS-Data Collection and Analysis
IT-IT Refugee Systems & Applications
PG-Programme Management (project formulation, programme cycles and reporting standards)
TR-Training/Coaching/Facilitation
EX-Experience in international organization (United Nations or similar)
PR-Experience in Registration
PR-International protection concepts and principles
(Functional Skills marked with an asterisk* are essential)

Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies:
Not applicable

Cross-Functional Competencies:
Analytical Thinking
Technological Awareness
Planning and Organizing

 

Standard Job Description

Required Languages

,

,

Desired Languages

,

,

Additional Qualifications

Skills

Education

Certifications

Work Experience

Other information

This position doesn't require a functional clearance

Remote

No