Event Specialist

SPECIALIST, EVENT MANAGEMENT

As a member of Campus Infrastructure & Services Division, the Specialist will report to the Event Management Lead, and be responsible for planning, managing, coordinating virtual, hybrid and in-person events such as graduation ceremonies, conferences, talks and dinners, and other special corporate events.

The Specialist will also be required to promote event management services to internal and external clients.

Responsibilities

Managing Corporate Events/ Graduations/ Conferences/ Celebrations/ External events on campus

• Plan, organise and implement events assigned to ensure meeting of KPIs, smooth liaison and delivery of events
• Source, recommend and manage the booking of venues
• Implementation with detailed action plans, circulars, admin programmes and briefing notes to hosts and helpers
• Source and manage event organizers and/or vendors on set-up, logistics, catering, landscaping, etc
• Production of collaterals, banners, etc
• Handle enquiries and RSVPs
• Emcee briefing notes and stage scripts
• Manage VIP invitation, attendance and hospitality
• Assist in the recording of graduates’ names for audio projection during graduation
• Conduct rehearsals and briefings
• Conduct planning and post reviews meetings and write minutes for these meetings

Promote event management services

• Partner with the lease management department to promote event management services to internal and external clients
• Prepare and present event proposal to clients
• Manage and liaise with clients on events requirements

Requirements:

• A University Degree with at least 4 years of relevant working experience in Event Management, mass communications or marketing
• Experience with management of events, conferences and corporate exhibitions
• Excellent planning, organising and implementation skills
• Strategic and creative thinker
• Strong communicator with good writing and presentation skills
• A self-starter with ability to work independently and multi-task
• A good eye for details and continuous improvement
• A good team player with strong interpersonal skills
• Well-versed in Microsoft Office Programmes
• Ability to work independently and under pressure
• Ability to multi-task and meet deadlines
• Enjoys organising events
• Cheerful and pleasant personality and good customer service track record

We regret that only shortlisted candidates will be notified.