Senior Secretary

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

This position is responsible for providing secretarial and administrative support as well as business support in Group Innovation Office.

Roles and Responsibilities:

Secretarial & Administrative Support

• Provide full secretarial support to the team
• Arrange meetings, tele-conferences and video conferences
• Handle filings and records retention
• Arrange business travel and expense claims
• Support administrative duties such as stationery orders, general office maintenance etc.
• Maintain accurate records in staff movements and act as coordinator for onboarding and exit etc.

Business Support

• Consolidate business reports and presentation decks
• Maintain documents on sharepoint or departmental intranet
• Assist in the preparation of general business communications
• Organize logistics for business events and functions and provide onsite support as needed
• Organize staff engagement activities such as townhall, recreational gatherings etc.
• Perform ad-hoc projects and tasks when required
• Assist in coordinating and tracking project timelines, meetings, and deliverables to support smooth execution of office initiatives.

Minimum Job Requirements:

• Diploma or Degree holder
• Minimum of 5 years solid secretarial / administrative experience, preferably with multinational companies
• Proficiency in MS Office, Outlook, Chinese word processing, Excel and Powerpoint
• Good interpersonal and communication skills
• Mature, self-initiated, strong sense of responsibility and able to work independently
• Team plater with efficiency and effectiveness of high standards

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.