Administration Coordinator, Post Graduate Training & Student Placement Programs

Job Description:

• Permanent, full-time, Fitzroy location
• Excellent benefits including salary packaging
• Friendly and supportive team environment

About the Role
As an integral member of the Mental Health Executive Leadership administration team, you will be responsible for delivering high-quality administrative support, ensuring the smooth operation and ongoing success of critical training and placement programs.

• Proactive and efficient administrative support to the Director of Medical Post Graduate Training Program, managing appointments, meetings, reports, invoices, recruitment and rostering

• Serve as the primary liaison with the University of Melbourne, coordinating medical student psychiatry rotations to foster strong academic partnerships and enriching clinical experiences.

• Provide essential administrative support for nursing and allied health student placement programs including onboarding, invoicing and reporting 

The classification for this position will be YC90 ($80,584 per annum)

Your Contribution

• Demonstrated ability to effectively coordinate a range of administrative duties within a fast-paced, high-demand environment.

• Proven ability to work autonomously, consistently produce high-quality work, effectively prioritise competing tasks and meet deadlines in a timely manner.

• Demonstrated advanced administrative skills, including proficient use of computer software and presentation tools, to effectively support operational needs. 

• Proven capacity to apply strong interpersonal and communication skills effectively within a complex and dynamic environment. 

• A valid Nationally Coordinated Criminal History Check, or willing to obtain

What We Offer

• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging – Increase your take home pay!
• Free car parking
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

About the Mental Health Service
St. Vincent’s Mental Health (SVMH) provides high-quality, recovery-oriented services across an adult area mental health service for the inner-city areas of Yarra and Boroondara.  The service utilises a strengths model of recovery, embedded across all parts of the mental health service. St Vincent’s is committed to the development of its workforce.

Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
 

Application

• Please attach your resume and cover letter to your application

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.

Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).

Closing Date:

20 August 2025 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct