Executive Assistant
The Royal Australasian College of Surgeons
Office
Melbourne, VIC, AU
Full Time
About us
The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.
RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.
About the Role
We are looking for two experienced Executive Assistants to provide high-level support to our executive team. This is a crucial role for someone who thrives in a flexible environment, capable of managing a variety of responsibilities from diary management to strategic support.
In this role, you will be responsible for managing the day-to-day business requirements of the executive team, coordinating key meetings, and handling logistics for travel and events. You will also provide secretariat support to committees and boards, assist in driving continuous improvement initiatives, and act as a key liaison between executives and internal/external stakeholders.
Key Responsibilities
Executive Support:
• Manage daily activities, including diary and email management.
• Coordinate travel logistics and prepare itineraries.
• Organize internal and external meetings, ensuring smooth coordination.
• Keep executives informed on project progress and business issues.
• Serve as the first point of contact for internal and external inquiries.
• Process expenses and corporate credit card statements.
• Handle confidential matters with discretion.
Secretariat Support:
• Provide secretariat support for meetings, workshops, and events.
• Prepare agendas, reports, and take meeting minutes.
• Foster strong relationships with internal and external stakeholders.
Continuous Improvement:
• Lead process improvements, focusing on efficiency and automation.
• Collaborate with the CEO's office on team projects and special initiatives.
Essential Skills & Qualifications
• Tertiary qualification in business administration or related field.
• Significant experience in an Executive Assistant role supporting senior executives.
• Proven experience in providing secretariat support to committees and senior management.
• High level of discretion when handling sensitive information.
• Strong problem-solving skills with the ability to exercise independent judgment.
• Ability to foster productive relationships and work collaboratively across teams.
• Proficient in establishing effective systems for organization and coordination.
• Strong verbal and written communication skills with the ability to engage a diverse audience.
• Customer-focused approach with a commitment to enhancing service delivery.
• Expert proficiency in Microsoft 365 Tools and experience with database administration (Microsoft Dynamics preferred).
We have two ongoing full time positions available, for more information please download the Position Description.
Benefits
At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:
• flexibility to combine working from home with time spent in the office
• RACS Professional Development Framework (Grow at RACS)
• access to a wellbeing app
• annual wellbeing reimbursement
• additional, gifted leave at the end of the year
• access to online learning portal THRIVE with a catalogue of 89,000+ courses
• access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling
We genuinely care about our employees’ health and wellbeing and encourage our people to bring their whole selves to work.
How to apply?
To apply for this role please submit your application by clicking on the “Apply Now’ button to submit a cover letter and resume.
Please note we will be reviewing applications as they come in.
Enquiries can be directed to careers@surgeons.org however, applications emailed to this address will not be accepted.
RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.
The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.
RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.
About the Role
We are looking for two experienced Executive Assistants to provide high-level support to our executive team. This is a crucial role for someone who thrives in a flexible environment, capable of managing a variety of responsibilities from diary management to strategic support.
In this role, you will be responsible for managing the day-to-day business requirements of the executive team, coordinating key meetings, and handling logistics for travel and events. You will also provide secretariat support to committees and boards, assist in driving continuous improvement initiatives, and act as a key liaison between executives and internal/external stakeholders.
Key Responsibilities
Executive Support:
• Manage daily activities, including diary and email management.
• Coordinate travel logistics and prepare itineraries.
• Organize internal and external meetings, ensuring smooth coordination.
• Keep executives informed on project progress and business issues.
• Serve as the first point of contact for internal and external inquiries.
• Process expenses and corporate credit card statements.
• Handle confidential matters with discretion.
Secretariat Support:
• Provide secretariat support for meetings, workshops, and events.
• Prepare agendas, reports, and take meeting minutes.
• Foster strong relationships with internal and external stakeholders.
Continuous Improvement:
• Lead process improvements, focusing on efficiency and automation.
• Collaborate with the CEO's office on team projects and special initiatives.
Essential Skills & Qualifications
• Tertiary qualification in business administration or related field.
• Significant experience in an Executive Assistant role supporting senior executives.
• Proven experience in providing secretariat support to committees and senior management.
• High level of discretion when handling sensitive information.
• Strong problem-solving skills with the ability to exercise independent judgment.
• Ability to foster productive relationships and work collaboratively across teams.
• Proficient in establishing effective systems for organization and coordination.
• Strong verbal and written communication skills with the ability to engage a diverse audience.
• Customer-focused approach with a commitment to enhancing service delivery.
• Expert proficiency in Microsoft 365 Tools and experience with database administration (Microsoft Dynamics preferred).
We have two ongoing full time positions available, for more information please download the Position Description.
Benefits
At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:
• flexibility to combine working from home with time spent in the office
• RACS Professional Development Framework (Grow at RACS)
• access to a wellbeing app
• annual wellbeing reimbursement
• additional, gifted leave at the end of the year
• access to online learning portal THRIVE with a catalogue of 89,000+ courses
• access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling
We genuinely care about our employees’ health and wellbeing and encourage our people to bring their whole selves to work.
How to apply?
To apply for this role please submit your application by clicking on the “Apply Now’ button to submit a cover letter and resume.
Please note we will be reviewing applications as they come in.
Enquiries can be directed to careers@surgeons.org however, applications emailed to this address will not be accepted.
RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.
Executive Assistant
Office
Melbourne, VIC, AU
Full Time
July 21, 2025
The Royal Australasian College of Surgeons
RACSurgeons