This role is for one of the Weekday's clients

Salary range: Rs 400000 - Rs 900000 (ie INR 4-9 LPA)

Min Experience: 3 years

Location: Pune

JobType: full-time

We are seeking a highly organized and detail-oriented Office Administrator with a strong background in managing business travel logistics and general administrative responsibilities. The ideal candidate will have 3 to 10 years of professional experience in office administration, with proven expertise in handling travel arrangements, calendar coordination, vendor interactions, and supporting day-to-day operations. This role is essential in ensuring the seamless functioning of our workplace and travel needs, contributing significantly to the efficiency and productivity of our teams.

Requirements

Key Responsibilities:

Travel Management:

Plan, book, and manage domestic and international travel for employees, including flights, hotels, visas, and ground transportation.
Liaise with travel agencies and vendors to ensure cost-effective and timely bookings.
Maintain detailed records of travel itineraries and expenses for compliance and reporting.
Prepare travel-related documentation and provide travel briefings to employees.
Coordinate travel plans during events, conferences, or client meetings.

Administrative Support:

Oversee day-to-day office operations, including supplies management, maintenance, courier services, and vendor coordination.
Manage executive calendars, schedule meetings, and assist in organizing company events.
Maintain accurate documentation and filing systems, both digital and physical.
Assist in onboarding and offboarding of employees with administrative requirements.

Expense & Reimbursement Coordination:

Assist employees with travel expense submissions and reimbursements.
Ensure all expenses comply with internal policies and budget guidelines.
Track and report travel costs for budget forecasting.

Communication & Coordination:

Act as a liaison between departments, vendors, and third-party service providers.
Ensure smooth communication between leadership teams and staff.
Support HR and operations teams with travel policies and training on procedures.

Required Skills & Qualifications:

Bachelor’s degree in Business Administration, Travel Management, or a related field.
3–10 years of experience in office administration, with significant exposure to travel management.
Strong organizational and multitasking abilities.
Proficiency in MS Office Suite (Word, Excel, Outlook) and travel booking tools.
Excellent written and verbal communication skills.
Strong problem-solving skills with the ability to handle last-minute changes and disruptions.
Attention to detail and a high degree of discretion and confidentiality.

Preferred Qualifications:

Experience working in a fast-paced corporate environment.
Familiarity with travel compliance policies and visa processes.
Prior exposure to working with senior executives or C-suite teams.