Join the People Helping People

Velera is the nation’s premier payments credit union service organization (CUSO) and an integrated fintech solutions provider. The company serves more than 4,000 financial institutions throughout North America, operating with velocity to help our clients keep pace with the rapid momentum of change and fuel growth in the new era of financial services. Our purpose: We accelerate partners’ success through innovative financial technology solutions and inspired service.

The Opportunity

The Administrative Services Coordinator is a service position involved with supporting Velera with mail delivery and distribution, scanning, document storage, office supply management, and general office management, as well as assisting any departments within Velera as needed.

Day In The Life

Mail processing
- Process daily incoming mail
- Process and deliver all incoming packages throughout the site
- Process all outgoing packages and mail
- Track all outgoing packages
- Full understanding of all shipping types and the ability to offer alternatives
- Maintain an adequate supply of all mail center-related material
Scanning services
- Scanning documents as requested by departments and to their specifications
- Documentation storage management
- Manage off-site storage
- Quarterly destruction levels
- Coordinate and execute all retrieval requests
Office Supply Management
- Review and release all orders
- Review internal orders to budget
- Manage online configuration, user accounts, workflows, and approvals
- Manage on-site supply
General office management
Event/Meeting Coordination assistance
- Room set up
- Supply orders
- Conference room reservations
Provide backup assistance to the team as needed, including event coordination, escorting vendors, guarding lunch coverage, and other duties as needed.
Operate office equipment, including postage meter, photocopier, scanner
Monitoring and distributing work for requests submitted via the ticketing system
Responsible for reporting risks that are identified to the appropriate team and/or management. Additionally, responsible for managing, monitoring, and reporting risks within the scope of your work area, to include, but not limited to, Information Security risks.
Some travel may be required (infrequently)
After-hours work may be required.
Perform all other duties as assigned.

Qualifications:

Required - HS Diploma, 1+ years of experience
Preferred - AA Diploma – 2 years of experience in work experience plus 1 year of administrative experience
Good Organizational skills
Ability to handle multiple tasks of varying priority
Adaptability to changing priorities
Quick Thinking
Problem Solving
Excellent communication skills
Ability to interact with all levels of management
Quick learner
Ability to work with different software packages
Technical aptitude

About Velera

At Velera we are committed to fostering a workplace where every employee feels valued, respected, and connected. We understand, attract and engage a diverse workforce where every employee can live up to their full potential; ensuring that our employee base reflects the consumers we serve. The result of this effort is an inclusive environment where diverse talent thrives. We strive to foster a safe and inclusive work environment for people to bring their authentic selves in order to build a better community within our company and with our partners. Learn more about our commitment to Diversity, Equity, and Inclusion HERE!

Pay Equity

$17.45

$21.83

Actual Pay will be adjusted based on experience and other job-related factors permitted by law.

Great Work/Life Benefits!

Competitive wages
Medical with telemedicine
Dental and Vision
Basic and Optional Life Insurance
Paid Time Off (PTO)
Maternity, Parental, Family Care
Community Volunteer Time Off
12 Paid Holidays
Company Paid Disability Insurance
401k (with employer match)
Health Savings Accounts (HSA) with company provided contributions
Flexible Spending Accounts (FSA)
Supplemental Insurance
Mental Health and Well-being: Employee Assistance Program (EAP)
Tuition Reimbursement
Wellness program
Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions

Velera is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law.

Velera is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following "EEO is the Law" Poster. Velera will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information.

Velera is an E-Verify Employer. Review the E-Verify Poster here. For information regarding your Right To Work, please click here.

As an ongoing commitment to reasonably accommodate individuals with disabilities please contact a recruiter at recruiters@velera.com for assistance.