Part Time Police Records Clerk

The City of Pearland is seeking to hire a Part-time Police Records Clerk to assist with the day-to-day operations of our Police Department. Are you data-driven? Are you results-oriented? Could you excel in a fast-paced environment? If so, you may be perfect for this position!

The Part-time Police Records Clerk earns a competitive salary of $17.44 - $18.87 per hour based on qualifications.

ABOUT THE CITY OF PEARLAND

The City of Pearland has received a Top Workplaces of 2023 USA award from Energage, a leading research firm that specializes in employee engagement and workplace culture each year across the United States. The City of Pearland has also been recognized as a Top Workplace in the Houston Metro Area 2023 by The Houston Chronicle.

Pearland is one of the fastest-growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked among the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer, including professional sports, world-class cultural amenities, and recreation.

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS A PART TIME RECORDS CLERK

The purpose of this class within the organization is to perform a variety of clerical and administrative tasks in support of the Police Department including but not limited to assembling DA packets for the prosecution.

This class works under close to general supervision according to set procedures, but determines how or when to complete tasks.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions

• Opens new accounts from information received via mail, email, in person or by phone; ensures data is entered correctly for future letters and invoices.
• Answers phones calls for records division and responds to a variety of requests for information concerning records and department functions and policies.
• Clears cases from the DRR.
• Applies payments accurately to accounts received via mail in cash or check and online credit card payments; ensures money is applied to correct invoice.
• Sorts, reviews, and screens police reports for completeness before forwarding to district attorney, defendants, victims, and other government agencies.
• Runs monthly NIBRS report and look for errors.
• Prepares District Attorney packets and juvenile packets for various courts and counties, preparing packets for each charge and individual.
• Verifies false alarms and generates false alarm letters daily and monthly.
• Maintains logs and other records to ensure accurate tracking of case files.

Additional Duties

• Provides all payment information accurately to the Finance Department via New World deposits/backup documents.
• Assists callers and walk-in customers with requests.
• Maintains fire and burglary alarm permits.
• Enters codes and retrieves a variety of information from various computer systems, according to appropriate procedures.
• Trains new hires.
• Distributes mail.
• Edits and updates accounts.
• Releases information and documents in accordance with the Public Information Act and other applicable laws and procedures.
• Answers non-emergency phone line.
• Performs related work as assigned.

Minimum Education and Experience Requirements

• Requires High School graduation or GED equivalent.
• Requires three months clerical or closely related experience.

Special Certifications and Licenses

• Valid Texas Driver's License
• Notary Public
• TCIC/TLETS Certification