This is a remote position.

Work Schedule: Monday - Friday, 8: 00 AM to 5:00 PM Long Island City, New York time

Client Timezone: Eastern Time Zone

Position Summary:
We are seeking a detail-oriented and motivated Junior Purchasing / Accounts Payable Associate to support our purchasing and accounting teams in ensuring accurate and timely processing of purchase orders and vendor invoices. This is an entry-level position ideal for someone with strong organizational skills and a desire to grow within a fast-paced construction or contracting environment.

Key Responsibilities:
 Review and validate vendor invoices for accuracy, including proper job numbers, pricing, tax treatment, and terms.
 Match invoices to purchase orders and packing slips (PODs) to ensure alignment of quantities, cost, and job allocations.
 Assist with invoice coding and entry into the accounting system for timely payment processing.
 Identify and resolve discrepancies such as duplicate invoices, incorrect pricing, or misapplied job numbers.
 Communicate with vendors and internal project teams to clarify and resolve any invoice or PO-related issues.
 Ensure compliance with company purchasing policies and tax regulations (sales tax, use tax, etc.).
 Maintain organized and accurate records of purchasing and accounts payable documentation.
 Support month-end close activities related to AP and purchasing accruals.
 Assist in compiling reports on open POs, invoice aging, and vendor performance.
 Support ongoing improvements to purchasing and AP workflows and systems.

Requirements

Qualifications:
 Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field (or equivalent work experience).
 0–2 years of experience in purchasing, accounts payable, or administrative roles (construction industry a plus).
 Basic understanding of accounting principles and procurement workflows.
 Strong attention to detail and ability to work with numerical data accurately.
 Proficiency in Microsoft Excel and accounting or ERP software (e.g., Vista, Viewpoint, Sage, etc. – if applicable).
 Effective communication skills for cross-functional coordination.
 Ability to prioritize tasks, work independently, and meet deadlines.

Preferred Traits:
 Eagerness to learn and grow in a fast-moving environment.
 Team player with a proactive mindset.
 Familiarity with job costing or project-based accounting is a strong plus.
 Knowledge of Kanverse Software (AI Accounts Payable System)

Independent Contractor Perks

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

ZR_25287_JOB

Junior Purchasing and Accounts Payable Associate

BruntWork

Requirements

Junior Purchasing and Accounts Payable Associate

BruntWork