Print Production Coordinator

Responsibilities

•    Handles the print production of mailings from start to finish, as assigned
•    Preps data files received from individual departments or from internal list management system
•    Formats letters in InDesign
•    Reviews and approves vendor proofs, for designed pieces coordinates approval with designers
•    Notifies mailroom team of postage usage for large mailings (over $8k) and BRM return mailings that require processing
•    Notifies director and communications team of mailing date and provides final PDFs
•    Ensures archiving of communications is managed properly and in a timely manner
•    Works with Manager to coordinate and maintain production calendar of regular projects, including mailings, electronic media, and phone campaigns
•    Processes vendor invoices
•    Preps data received for electronic media
•    Submits print materials to in-house Copy Center or external vendors, as assigned
•    Perform additional duties and projects as assigned by management

Qualifications

•    High school Diploma or GED required; some college or degree preferred 
•    Minimum two (2) years’ experience in a communications environment and knowledge of the print production process preferred 
•    Detailed-oriented with strong administrative and organizational skills
•    Proficient in MS Office and Adobe Suite (InDesign & Acrobat)
•    Strong interpersonal, verbal and written communication skills
•    Ability to work well under pressure to meet deadlines, multi-task, make sound judgments, and prioritize work assignments
•    Must be able to work independently and be a team player
•    Must have or be able to quickly acquire and implement an in-depth knowledge and application of organizational and departmental program priorities (mission, goals, and objectives) and Fund policies and procedures
•    Ability to establish and maintain effective working relationships with internal and external constituents
•    Work efficiently and accurately; maintain standard or better quality and production levels
•    Work within and maintain the confidentiality required of the organization and the department