Administrative Assistant

3D Plus USA is located in Sunnyvale, CA and is a subsidiary of HEICO Corporation. 3D PLUS USA supplies advanced high-density 3D microelectronic products and die stacking and wafer level stacking technologies for space and defense applications.  

Job Description:

• Invoicing for customer orders shipped (creating invoice in QB / emailing invoices to customers)
• Vendor bills entry in QB: AmEx / Factory invoices / FedEx / UPS if any / commission / expense reports
• Manage AmEx account online
• ATPs preparation (commission / operating expense) – send via email for approval
• Keep track of commission invoices from outside sales reps
• Answering customer questions, providing information, taking and processing orders (Purchase Orders, Sales Orders, Quotes)
• Track packages shipped by factory in France
• Process packages received to be shipped out to the customer the same day it was received
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Compiling and maintaining records of office business transactions
• Operating office equipment including printers, copiers, fax machines and multimedia instruments 
• Tradeshow schedule management (split w/ Admin Clerk - registration, shipping of banners, giveaways, etc to and from tradeshow location)
• Customer forms completion (e.g. reps & certs) / managing customer portals and/or websites
• Knowledge of Trade Compliance (FARS, DFARS)
• Assist with other related clerical duties such as photocopying, faxing, filing, scanning and collating.
• Assist with special projects and perform other duties as assigned

Qualifications

EDUCATION:

• High School Diploma or GED Equivalent Required.
• Some college degree preferred. 

 

EXPERIENCE:

• Minimum of 1 year of work experience in an office environment.

 

KNOWLEDGE, SKILLS OR ABILITIES:

• Microsoft Office knowledge
• Customer Service
• Detail oriented