Initial Posting Date:

07/16/2025

Application Deadline:

08/10/2025

Agency:

Oregon Health Authority

Salary Range:

$4,207 - $5,842

Position Type:

Employee

Position Title:

Administrative Specialist 2 - Health Equity Support Services at Oregon State Hospital

Job Description:

Opportunity Awaits, Apply Today! - Administrative Specialist 2

The Administrative Specialist 2 (AS2) is a permanent position and serves as the primary administrative support person, coordinating both on- and off-site logistics while ensuring seamless administrative support for the Oregon Health Authority’s (OHA) Oregon State Hospital’s (OSH) Health Equity Support Services (HESS) team members and other OSH staff. This role is pivotal in performing administrative duties and facilitating operational efficiency.

Reporting directly to the HESS Manager, this position plays a key role in aligning with Oregon Health Authority (OHA) strategic priorities, including embedding health equity into OSH and OHA operations. The AS2 takes ownership of critical administrative projects, serving as one of the HESS Team’s main resources. 

This position provides confidential administrative support, helps address staff and patient concerns related to culturally and linguistically responsive services, equity initiatives and compliance standards. It also involves collaboration with other support roles across OSH and OHA to enable effective integration of equity-focused policies, procedures, and practices.  

Success in this role requires sound judgment, strong organizational abilities, and problem-solving skills. The AS2 must navigate complex policies and procedures, adapting to dynamic circumstances where clear directives may be absent or where guidance from various entities may be misaligned. The ability to proactively interpret, implement, and reconcile policies and practices is essential to maintaining operational integrity and advancing OHA’s mission of health equity and inclusion.

For a full review of the position description, HESS AS2

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For

Minimum Qualifications: These qualifications must be described in detail in your application to be considered.

Two years of general clerical experience, including keyboarding, word processing, or document generation; OR 
An associate degree in any field; OR 
An equivalent combination of education and experience.

This position provides administrative support for HESS team at OSH. OSH has two main campuses, Salem and Junction City. Key responsibilities include: 

HESS Office Support 

Assist in daily office operations and administrative tasks. 
Answer phones, manage electronic documentation, and maintain files and records using various software and platforms.
Coordinate transportation and travel logistics.
Maintain and organize confidential or sensitive or both electronic and paper files.
Assist in data collection and generating reports related to HESS, OSH, and/or OHA initiatives and programs.

General Administrative Responsibilities 

Coordinate schedules, meetings, and appointments. 
Prepare and distribute forms, reports, and correspondence including for virtual events. 
Provide office coverage, assisting visitors, staff, and external partners. 
Maintain office equipment and supplies. 
Ensure compliance with state, OHA and OSH policies, Oregon Administrative Rules (OAR) and Oregon Revised Statutes (ORS).

Work Environment & Physical Demands 

The role involves moving around the hospital to assist staff, attend meetings or perform other work.
The role involves some in-state travel including to Salem, Junction City, Portland and other parts of the state.
Some interaction with patients and family members, clinical teams, and external partners.
May require standing, walking, and lifting office supplies.
This role requires strong problem-solving skills, as issues may not always have clear guidance or established solutions and when and how to elevate matters

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.

Bi-or multi-lingual fluency (spoken or written or both) in a non-English language or American Sign Language (ASL).
Demonstrated experience successfully working with clients, colleagues and partners from a broad range of cultural, linguistic and/or lived experiences.
Willingness and ability to learn new technologies, systems, and processes.
Flexibility in adapting to changing workloads and priorities, as needed.

Preference Statement:

Experience working in healthcare, especially psychiatric or behavioral health settings, residential facilities, social services and/or government settings. 
Proficiency in Microsoft Office including (Excel, Word, Outlook, Teams, SharePoint).
Experience with electronic health records (EHR).
Experience with Human Resources Information Systems (HRIS), preferably Workday. 
Ability to work in a fast-paced, high-stakes environment. 
Ability to communicate effectively with people from diverse cultural backgrounds.
Strong verbal, written, and interpersonal communication skills.
Demonstrated commitment to diversity, equity, and inclusion. 
Strong organization skills.

Application Guidance

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume and cover letter. Please include in your application (1) a cover letter (2 pages maximum) addressing how you meet the minimum qualifications and desired attributes and preferences as appropriate and (2) a resume detailing your lived, learned and professional experience.

External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
Internal Candidates: Current State of Oregon employees must apply through the employee Workday login. Be sure to follow all application submission requirements.
If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact: Melissa M. Perez at (503) 949-3078 or melissa.m.perez@oha.oregon.gov

After You Apply:

Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.
Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

Reminders:

Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!
This announcement is for one, full-time permanent, represented]by a Union (SEIU), Administrative Specialist 2 (Classification-C0108) position based in Salem, Oregon.
This is a hybrid position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.
Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.
This is an open competitive opportunity, so anyone interested is welcome to apply. We encourage you to review and follow the instructions for applying carefully.
If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact Melissa Perez, SPHR at (503) 949-3078 melissa.m.perez@oha.oregon.gov

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promotes an atmosphere of respect, dedication, and purpose. You will collaborate with a team of smart, experienced and dedicated people with whom you will work and learn. If you are motivated to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
Possible eligibility for the Public Service Loan Forgiveness Program.
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
Training opportunities that will help grow your career with the State of Oregon.

Additional Details

Employment is contingent upon passing a background check including a criminal records check and a driving records check if applicable that meets OHA criteria at the time of hire and throughout employment.
The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class—including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation—and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA strives to be an anti-racist organization working to eliminate health inequities in Oregon by 2030.

Administrative Specialist 2 - Health Equity Support Services at Oregon State Hospital

State of Oregon

Administrative Specialist 2 - Health Equity Support Services at Oregon State Hospital

State of Oregon