Coordinator Student Life

Coordinator Student Life

Entity: Aga Khan University

Location: Karachi

Introduction:

The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research, and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.

Student Affairs and Services (SA&S) is the one stop department for all activities and support pertaining to student life beyond classrooms and clinics. It works closely with faculty, staff, and leadership across all entities to foster student centeredness and facilitate a successful academic journey at AKU. In line with international best practices adapted to the local context, SA&S functions to prepare students for entering society as innovative, collaborative, and compassionate leaders in their fields.

Responsibilities: 

As the Student Life Coordinator, you will play a dynamic and energetic role in facilitating and coordinating diverse student life activities at the University. This position is pivotal in supporting and enriching the overall student experience, collaborating closely with the Office of Student Experience and student societies and clubs. Responsibilities will include engaging students, planning events, and ensuring student activities align with the University's mission and values. Additionally, you will work closely with the Office to support the planning and implementation of operational matters, ensuring the delivery of our students' highest-quality services in the non-academic domains.

You will be responsible for:

The role involves providing essential support for student life activities at the university by collaborating closely with various stakeholders, including staff, faculty, management, and students. While not leading initiatives, the position encompasses responsibilities related to enhancing extracurricular activities, student life, student organizations, and campus events. The role grants creative autonomy within service requirements and operates under general supervision. Key duties include:

• helping collaborating with the Office of the Student Experience to coordinate activities and events by engaging with AKU students, faculty, and staff. This involves scheduling meetings, securing suitable venues, recording and circulating minutes, and following up on decisions made during meetings
• assisting in Disciplinary Committee (DC) proceedings, handling logistics, recording minutes, creating DC reports, and maintaining document organization
• working closely with the Office of Student Experience’s staff to plan and execute student events and programs, while guiding and supporting student societies and clubs in event planning
• facilitating the maintenance of student participation records and assess the impact of student activities
• helping in promoting student involvement and leadership by actively engaging with student organizations and clubs
• administering the University’s Work Study Programme for students, involving job solicitation, distribution among students, managing the recruitment process, and handling pre and post-work documentation
• assisting in compiling data on activities for the development of quarterly newsletters, annual department reports, and event reports, contributing to formal reporting to management
• handling department billing, payments, and other financial matters
• supporting vendor management processes, including contract development and renewal, submission to relevant personnel, and coordinating payments with Finance
• assisting in presentations, panel discussions, seminars, orientations, and sessions organized by the Office
• facilitating the development of leadership skills among students.

Qualifications - External

Requirements:

You should have:

• a bachelor’s degree in relevant field from HEC recognized or reputable foreign university/institution
• A minimum of 2-3 years of experience in student affairs, event planning, or a related field.
• Experience in working with student organisations, clubs, or societies.
• Knowledge of university campus life and the needs of students.           
• A passion for enhancing the student experience.
• Strong interpersonal and communication skills.
• Excellent oral and written communication skills in English.
• Proficiency in event planning and coordination.
• Ability to work effectively in a team and independently.
• Experience working with budgets at a basic level.
• Proficiency in MS Word, MS PowerPoint, MS Excel, and MS Outlook.
• Organisational and time management abilities.
• High level of conscientiousness and internal motivation.