This role is for one of the Weekday's clients

Salary range: Rs 500000 - Rs 600000 (ie INR 5-6 LPA)

Min Experience: 3 years

Location: Andheri East Mumbai

JobType: full-time

We are seeking a proactive, organized, and professional Executive Assistant to provide comprehensive support to senior management. The ideal candidate will be a married female professional with 3–6 years of experience in a similar role, demonstrating a high level of discretion, exceptional communication skills, and strong follow-up capabilities. This position demands someone who can manage multiple priorities efficiently and represent the leadership with professionalism and integrity.

Requirements

Key Responsibilities:

Act as the point of contact between the executive(s) and internal/external stakeholders.
Manage calendars, schedule meetings, appointments, and travel arrangements.
Prepare reports, presentations, correspondence, and other documents as required.
Coordinate and follow up on various internal and external tasks to ensure timely execution.
Maintain an organized filing system of paper and electronic documents.
Assist in tracking key deliverables and ensuring project timelines are met.
Maintain confidentiality and handle sensitive information with discretion.
Facilitate communication flow by drafting emails, making calls, and handling queries.
Collaborate with other departments and team members to ensure seamless operations.
Follow up rigorously with internal departments or external vendors/clients for updates, status reports, and outcomes.
Maintain and update Excel sheets related to reports, trackers, and executive tasks.
Attend meetings, prepare minutes, and ensure timely follow-ups and action items are completed.

Key Skills & Requirements:

Excellent verbal and written communication skills – ability to interact with all levels of management and external contacts with confidence and clarity.
Strong follow-up skills – must be persistent and proactive in tracking updates and driving closure on pending matters.
Proficiency in Microsoft Excel – should be comfortable with spreadsheets, tracking tools, and reporting.
Strong organizational and multitasking abilities.
Professional appearance and demeanor with a positive and approachable attitude.
Ability to prioritize and handle multiple tasks efficiently under pressure.
High level of integrity and discretion in handling confidential information.
Ability to work independently with minimal supervision, yet be an effective team player.
Prior experience in managing executives' calendars, logistics, and business coordination tasks.

Preferred Candidate Profile:

Married female candidates preferred for this role.
Minimum 3 to 6 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
Bachelor’s degree in any discipline; additional certifications in secretarial skills or office management is a plus.